# Ap/Ar Specialist - Administrative Assistant at Rubinoff…

> Ap/Ar Specialist - Administrative Assistant at Rubinoff Company in United States. Category: Operations Jobs. View full job details and apply now on…

Ap/Ar Specialist - Administrative Assistant

# Ap/Ar Specialist - Administrative Assistant

Rubinoff Company

## Job Description

AP/AR Specialist – Administrative Assistant - DOWNTOWN PITTSBURGH OFFICE LOCATIONEstablished Pittsburgh based Commercial Real Estate Company looking for a part-time (3-5 days) qualified AP/AR specialist with property management administrative experience. We are a small, closely held company with a tradition of impeccable service, innovative projects and high-quality properties. Hourly rate commensurate with experience.

DUTIES AND RESPONSIBILITIES:· Prepare all accounts payables (Yardi Breeze – PayScan) and receivables (checks/ACH)· Assist with maintenance of accounts payable/receivable files and records· Respond to all vendor and tenant inquiries regarding invoices, expenses, payments and resolve invoice discrepancies· Process tenant payments for commercial/residential properties via remote deposit/ACH payments· Input all invoices into Yardi PayScan for check runs· Complete monthly bank reconciliations · Prepare work orders for maintenance staff and keep track of their billback rates· Receive and distribute USPS mail to staff· Track vendor, tenant, client and property insurance · Assist with special projects as required by property managers QUALIFICATIONS/EXPERIENCE:· Minimum of 3+ years’ accounting/bookkeeping experience· Property Management Yardi Breeze software is a plus· Proficient in Microsoft Word and Excel· Able to work independently with minimal direction· Acute attention to detail· Excellent written and verbal communication skills

Posted August 27, 2026

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