# Coordinator, A&R Administration - Hollywood, 90028 at…

> Source: https://confidential.careers/job-detail/coordinator-a-r-administration-hollywood-90028-universal-music-group-remote

# Coordinator, A&R Administration - Hollywood, 90028

Universal Music Group 

** United States ** Full Time ** Operations Jobs ** United States ** New

[Apply Now](https://confidential.careers/go/11078349) ** Save 

## Job Description

## Coordinator, A&R Administration - Hollywood, 90028, United States of America

**How we LEAD:**
Were looking for a Coordinator, A&R Administration to join a fast-paced, high-visibility team that supports recording projects across **six major labels**. This role sits at the center of the creative processhelping A&R, Finance, Business & Legal Affairs, and Production keep projects moving, budgets accurate, and payments on track. If youre detail-obsessed, love Excel, and enjoy being the person who brings structure to a dynamic environment, youll thrive here. 

**How youll CREATE:**

- Own vendor maintenance end-to-end (adds/updates), including guiding payees through the Uniport portal registration process; partner closely with Financial Services Vendor Team and serve as the primary contact for new payees tied to new signings.

- Input Purchase Order Requests into Uniport and track approvals to ensure timely processing.

- Coordinate travel and accurately code recording-related costs.

- Manage accounts payable activity in partnership with Corporate Finance; help troubleshoot payment and budget issues with A&R.

- Deliver strong customer service to internal and external partnersensuring accuracy, responsiveness, and clear guidance throughout the recording process.

- File and process union-related contracts (SAG-AFTRA and AFM) as applicable; gather tax forms and required paperwork to support compliance.

- Prepare reports, project summaries, and budget status updates for cross-functional teams and senior leadership.

- Maintain organized documentation and accurate records to support proper auditing and corporate compliance.

**What success looks like (first 90 days):**

- Vendor setups and Uniport submissions are accurate, complete, and processed on time.

- Purchase orders and coding are clean, consistent, and easy to track.

- Key stakeholders (A&R/Finance/Production) have timely updates and fewer last-minute escalations.

**Bring your VIBE:**

- Strong working knowledge of basic Accounts Payable procedures and accurate data entry.

- Advanced Excel skills (formulas, spreadsheets, reconciliations).

- Knowledge and comfortabilitywith internal AI initiatives (ChatGPT, Copilot etc.)

- Excellent organization, follow-through, and ability to manage multiple priorities at once.

- Comfortable learning proprietary systems (ex: Uniport) quickly.

- Budgeting experience (recording industry a plus).

- Experience in A&R Administration or a similar coordination role.

- Familiarity with SAG-AFTRA and/or AFM paperwork.

Posted August 16, 2026