Executive Assistant

Overview

Salary: $60,000 - 75,000/year (based on experience)

Some travel to NY may be required!

About the Role

We’re seeking a discreet, organized, and proactive Executive Assistant to provide comprehensive support to the President of a well-established company operating in the manufacturing company.

This trusted right-hand role involves both professional assistance, ensuring smooth coordination of daily operations, meetings, and communications. The ideal candidate will demonstrate strong judgment, confidentiality, and the ability to navigate a dynamic environment with multiple personalities.

Responsibilities

• Manage the President’s calendar, emails, and daily priorities in a fast-paced environment with a high volume of inbox correspondence.
• Meet each morning with the President to review the agenda for the day.
• Prepare and coordinate Board of Directors meetings – including agendas, minutes, and documentation.
• Handle confidential and legal documents, ensuring accuracy and discretion.
• Manage travel arrangements, including flight and hotel bookings; some travel to New York may be required.
• Oversee correspondence, invitations, and meeting logistics.
• Support with personal administrative tasks, including light banking and errands.
• Prepare and proofread contracts, letters, and reports with attention to Quebec laws and business standards.
• Maintain a positive and professional image while working with diverse personalities.
• Manage multiple calendars simultaneously, ensuring seamless coordination across teams and stakeholders.
• Bilingual – fluent in English and French (spoken and written).

Qualifications

• 3+ years of experience supporting senior leadership or an executive team.
• Strong proficiency with Microsoft Office and communication tools.
• Exceptional organizational, communication, and interpersonal skills.
• Professional discretion, diplomacy, and sound judgment.
• Positive attitude with the ability to adapt and multitask effectively.
• Calm and composed - able to manage priorities without stress.
• Comfortable handling high-volume emails and managing multiple calendars in fast-paced environments.