Outpatient Clinic Supervisor - Ealing Hospital

Outpatient Clinic Supervisor - Ealing Hospital The closing date is 02 June 2026 An exciting opportunity has arisen within the north division of Moorfield's Eye Hospital. We are looking to recruit an Outpatient Supervisor based at our Moorfield's Site at Ealing Hospital (onsite based role). Main duties of the job You will be an integral member of the multidisciplinary team and will provide leadership to the administrative and clerical team.

You will have the ability to work independently as well as part of a multi-disciplinary team. You will be a key member of staff and will be integral to the success of the hospital, thanks to your interactions with both clinical staff and patients. You will manage a team of outpatient clinic coordinators, ensuring that excellent customer service is provided to our patients, and key performance indicators are met.

We are looking for a motivated, enthusiastic person who shares our trust values. In return we can offer training and development, a friendly working environment and high levels of work satisfaction. Alongside all this, there are excellent opportunities for progression within the Trust.

About us This post is based at our Northwick Park Hospital site. At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer: Salary including High-Cost Area Supplement Opportunity to join the NHS Pension Scheme Free 24/7 independent counselling service Learning and development opportunities Easy and quick transport links A range of attractive benefits and discounts Access to Blue Light Card and other NHS Discount Schemes Free Pilates classes Full support and training to develop your skills Flexible working friendly organisation And so much more!

To see the full range of benefits we offer please see our Moorfields benefits document. Job responsibilities To have overall management responsibility for any delegated members of the administrative staff, providing leadership and support and ensuring that they are managed in line with trust this includes managing sickness, disciplinary and performance issues for direct reports. Co-ordinate the work of outpatient clinic co-ordinators on a day to day basis, agreeing priorities with the clinic manager as needed.

Co-ordinate and authorise annual leave requests from outpatient clinic co-ordinators, ensuring sufficient cover for clinics and other outpatient services. Supervise outpatient clinic co-ordinators within the clerical team, providing support, guidance and training as required. Monitor and manage sickness / absence within the clerical team according to trust policy, seeking advice from HR and the assistant clinic manager where necessary.

Use excel to manage clinical rotas and adjust profiles 6 weeks in advance, based on annual leave and sickness. Act as a resource for dealing with immediate problems from outpatient clinic co-ordinators, informing and escalating to the clinic manager as appropriate. Deputise for the clinic manager at meetings / duties as and when required.

Co-ordinate training of new and existing outpatient clinic co-ordinators in order to ensure that outpatient staff are equipped with the skills and knowledge required to undertake their roles, as well as help them access development opportunities. To support outpatient clinic co-ordinators to deliver excellent customer service to patients and to maintain data quality on PAS. To work with the assistant clinic manager and clinic manager to ensure that Key Performance Indicators are met for the service.

Liaise closely with the booking centre and contact centre to resolve patient queries and ensure that new appointment bookings are made in accordance with agreed clinic profiles and within RTT breach guidelines. Clinic management: To manage designated clinics in line with agreed clinic profiles, reducing over-booking and ensuring that patient numbers are adjusted to clinician To liaise with the responsible clinician to provide regular updates regarding the status of their clinic profiles, in an agreed manner. To use a variety of systems to monitor clinics and clinicians e.g.

PAS, safe staffing To provide a high standard reception service and general administrative support to designated outpatient clinics, being a first point of contact to patients, To identify all patient AIS requirements and record the data accurately on the Trusts electronic systems. Ensure clinic digital screens and whiteboards are updated with the correct and most recent data. Accurately record the patients attendance in clinic and time of appointment.

Record outpatient outcomes updating Referral To Treatment (RTT) status, and where appropriate, outpatient procedure coding promptly for every patient. To book and reschedule appointments as required including the booking of appointments for diagnostic purposes in liaison with the appropriate departments, including the booking centre and the call centre. Ensure follow up appointments are booked according to agreed Key Performance Indicators and in line with treatment plans.

Person Specification Education/Qualifications Educated to GCSE level (including English and Maths to GCSE A-C), or equivalent qualifications Evidence of continuing education and development Experience Experience of effectively supervising a team Experience of working in a multi-disciplinary team Awareness of NHS performance targets (eg Referral to Treatment) Experience of working in a healthcare setting Knowledge of HR processes (eg sickness and performance management) Skills/abilities Ability to develop, lead and motivate staff in a multi-disciplinary service, maintaining an excellent working relationship with staff at various levels. Excellent organisational skills, including the ability to prioritise own workload and that of the team Excellent oral and written communication, negotiation and interpersonal skills Ability to work under pressure and to deadlines Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Moorfields Eye Hospital NHS Foundation Trust #J-18808-Ljbffr