Admin Executive

We are looking for an experienced Admin Executive to handle day-to-day administrative operations, ensure smooth office functioning, and provide support to management and staff. The ideal candidate will have strong organizational and communication skills with a proactive approach to problem-solving.

Designation- Admin Executive

Experience- minimum 4 years

Salary offered- upto 35k

Key Roles and Responsibilities:

1. Correspondence Management:

• Efficiently handle all office communications, including managing emails, letters, faxes, and packages.
• Ensure timely responses and accurate record-keeping.
• Handle phone calls and convey important messages promptly and accurately.

2. Office Operations Oversight:

• Supervise daily office operations and ensure all facilities are well-maintained.
• Coordinate with maintenance vendors and ensure prompt resolution of issues.
• Provide assistance to teams and management as required.

3. Meeting and Event Coordination:

• Organize and schedule meetings, appointments, conferences, and office events.
• Prepare minutes of meetings and share them promptly with concerned stakeholders.
• Ensure seamless execution of all office functions and celebrations.

4. Administrative Support:

• Provide comprehensive support to various departments for administrative tasks, special projects, and ad hoc requests.
• Support HR in recruitment coordination and onboarding of new employees.

5. Operational Supervision:

• Oversee smooth functioning of daily office activities.
• Ensure a clean, organized, and safe office environment.
• Identify and resolve operational challenges proactively.

6. Records and Budget Management:

• Maintain accurate records of office activities, expenditures, and administrative data.
• Manage office budgets efficiently to optimize resource utilization.

7. Employee Records Management:

• Maintain up-to-date employee records across all company locations.
• Ensure timely submission of Police Verification Certificates (PVCs) and background verification for all employees.

8. Attendance and Leave Monitoring:

• Track and manage attendance and leave records across all branches.
• Ensure compliance with company attendance policies and notify authorities on time.

9. Inventory and Supplies Management:

• Monitor utilities and stationery inventory.
• Place orders on the 2nd of each month to maintain adequate stock levels.

10. Inward & Outward Management:

• Maintain systematic records of all incoming and outgoing documents and materials.
• Track delivery details for efficient follow-ups and prepare Delivery Challans (DCs) and shipment labels.

11. Online E-commerce Account Management:

• Oversee the company's e-commerce accounts.
• Manage orders, track shipments, and resolve any issues related to purchases.

12. Credentials and Data Management:

• Securely manage and organize email IDs, login credentials, and passwords.
• Maintain updated mail/phone directories and update admin-related information in MIS.

13. Event Arrangements:

• Plan and coordinate logistics for office and team events.
• Ensure successful execution and enhance employee engagement.

14. Biometric System Administration:

• Manage the biometric attendance system.
• Register new employees and update records for existing staff.

15. Assisting Other Teams:

• Support recruits with facilities and necessary assets during onboarding.
• Assist HR with recruitment and administrative formalities.

16. Documentation Management:

• Maintain various company agreements, forms, and formats as per defined standards.
• Ensure documents are up-to-date and easily accessible.

17. Travel Management:

• Arrange travel and accommodation through internal or external agencies.
• Coordinate travel cash advances and prepare travel itineraries.
• Compile expense reports after each trip and submit them to accounts on time.

18. Office Maintenance:

• Keep track of all Annual Maintenance Contracts (AMCs) and warranty details for office assets and equipment (ACs, Pest Control, Fire Extinguishers, etc.).
• Ensure timely renewals and maintenance of all equipment.

Qualifications and Skills:

• Bachelor's degree in any discipline.
• Minimum 4 years of experience in office administration.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information responsibly.

Compensation & Benefits:

• Salary: Up to ₹35,000 per month (based on experience and qualifications).
• Working Days: Monday to Saturday (as per company policy).
• Statutory benefits: PF, paid leaves, and other applicable benefits.

Interested candidates can apply on

Job Type: Full-time

Pay: ₹22, ₹35,000.00 per month

Work Location: In person