Role & responsibilities
An Admin Executive will serve as a trusted support to the Presidents office, playing a critical role in ensuring their day-to-day operations run smoothly and efficiently. This role goes beyond traditional administrative tasks it requires a high level of professionalism, initiative, and discretion. This position offers a unique opportunity to work closely with senior leadership and contribute meaningfully to the operational excellence.
Key Responsibilities:
- Travel Desk Management :
- Handle business and personal travel arrangements for the President and his family members, including flight, hotel, visa, and local transportation bookings.
- Ensure cost-effective and smooth travel planning while maintaining efficiency.
Keep records of overseas travel / India visits of all family members.
Vendor Sourcing & Coordination:
- Identify and liaise with vendors for various requirements such as corporate gifts, family gifts, hospitality needs and event-related services.
- Negotiate pricing and ensure timely delivery and quality of services/goods procured.
- Execution Management at venue/sites as and when required.
Willing to travel outside as and when required for vendor sourcing / events etc.
Administrative Support:
- Coordinate with internal departments for any support required for President office.
- Handle ad-hoc requests and ensure smooth execution of tasks assigned.
- Record keeping and MIS of administrative expenses.
- Maintain updated membership details, frequent flyer points etc.
Preferred candidate profile
- Prior experience in executive assistance or office administration role with at least 2 firms.
- Solid exposure to vendor management.
- Experience in handling personal errands (limited to office) for senior leadership.
- Experience of having worked with senior management executives.
- Excellent verbal and written communication skills.
- Tech-savvy in use of multi media devices Android, iPhone, Tab, Projection.
- Excellent skills on power point and Canva.
- Ability to multitask and adapt in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in Microsoft Office Suite.
- Knowledge of social media platforms and leveraging it for the role as required.