Job DescriptionJob Description
We’re seeking a proactive, detail-oriented Executive Administrative Assistant to work directly with the Owner of a growing commercial real estate company. This role blends administrative support, property/project oversight, and social media execution. It’s ideal for someone who’s organized, tech-savvy, and thrives wearing multiple hats in a fast-moving, small business environment.
Core Responsibilities span three key areas:
- Property / Project Oversight
- Administrative, Marketing & Operational Support
Key Responsibilities
Property Management & Project Oversight
- Act as liaison between tenants, vendors, and ownership
- Coordinate and track repair and maintenance requests
- Follow up on work orders to ensure timely completion
- Inspect completed maintenance work to ensure quality
- Assist with light project management and vendor coordination
Administrative, Marketing & Operational Support
- Manage owner’s calendar and scheduling
- Maintain internal systems, checklists, and workflows
- Respond to calls and emails, route communications
- Maintain digital filing systems and internal documents
- Create and post social media content (Instagram, Facebook, etc.)
- Maintain a content calendar and ensure brand consistency
- Monitor engagement and respond to comments/messages
- Assist with creating marketing materials, pitch decks, and campaign ideas
- Track business development efforts and analytics
Qualifications
- 3–5 years of relevant experience
- Excellent written and verbal communication skills
- Strong organizational and project management abilities
- Very high attention to detail
- Proficient in Google Workspace
- Proficient in: Instagram, Canva, Facebook, Mailchimp, Meta Business, Google Business
- Valid driver's license
Preferred (Not Required)
- Experience in property management or hospitality
- Familiarity with TenantCloud, QuickBooks, or similar software (a plus but not needed)
- Creative eye for visual branding
- Enjoyment of social media (but not seeking a career in it)
Benefits
- Competitive salary based on experience
- PTO and holiday closures
- Growth potential with a dynamic small business
How to Apply:
- Send resume to [email protected]
- Within subject line write: Your Name - Applying for Executive Admin Role