- W2 Contract**Plano, TX**ONSITE**$25-30/hr**
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and personal support to their executive leadership. In this pivotal role, you will manage complex calendars, coordinate domestic and international travel, and serve as a key point of contact for internal and external communications. You will be entrusted with handling sensitive and confidential information, supporting high-level meetings and events, and ensuring the executive's day-to-day operations run smoothly. From preparing reports and processing expenses to maintaining accurate records and facilitating access to company resources, you will play a critical role in helping our leadership stay focused, efficient, and informed.
Responsibilities
- Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
- Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
- Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
- Assists with maintaining continuous executive and industry contacts.
- Maintains the Executive's itinerary and schedule with specific attention to detail.
- Identifies critical level of communications and the need for the Executive's notification.
- Interprets and clarifies requests, and assists with required responses and action.
- Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications.
- Prepares and makes domestic and international travel and accommodation arrangements.
- Schedules and plans meetings and appointments for the Executive and special visitors.
- Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
- Obtains detail direction from dispatchers and other executives.
- Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
- Coordinates executive meetings and schedules with internal leadership via executive admin staff.
- Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
- Establishes executive level documentation standards and creates templates and styles to be used
- Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
- Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
- Project/Committee involvement as needed.
- Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.
Qualifications:
- Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
- Experience and advanced proficiency developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs, tables, etc. in Excel and Tableau, PowerPoint.
- Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
- Ability to communicate both verbal and written for internal and external personnel at all levels.
- Independent and critical thinking skills required as specific direction is often limited. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
- Handle highly confidential and sensitive materials and issues.
- Bilingual in Korean/English preferred