About Us:
We are a growing construction and remodeling company focused on delivering high-quality residential and commercial projects. Our team thrives on collaboration, organization, and top-tier client service. We’re looking for a reliable and proactive Executive Assistant to help keep operations running smoothly behind the scenes.
Job Description:
As an Executive Assistant, you will be the operational backbone of our daily functions. You’ll coordinate with vendors and labor, manage inventory and documentation, and support permit and form filings—all while maintaining seamless communication across projects.
Key Responsibilities:
Daily coordination with vendors, suppliers, and labor teams to ensure timely delivery and project schedules
Inventory management: tracking material usage, reordering supplies, and updating records
Manage and file permit applications and HOA forms as required
Use Microsoft Office Suite (OneDrive, Excel, and PowerPoint) for documentation, reports, and project tracking
Handle digital document signing and processing via Adobe and/or DocuSign
Assist in tracking and logging expenses and invoices using QuickBooks
Organize digital records and maintain cloud storage systems
General administrative support to executive and project managers
Must-Have Skills & Tools:
Proficient in Microsoft Office (Excel, PowerPoint, OneDrive)
Comfortable using Adobe Acrobat and/or DocuSign
Working knowledge of QuickBooks for entering invoices and tracking expenses
Strong organizational skills with the ability to multitask and prioritize
Excellent written and verbal communication
Reliable computer and high-speed internet connection
Self-starter who thrives in a remote work environment
Any construction experience
Schedule:
Remote position
Monday–Friday, 8:00 AM to 4:00 PM EST (must be available during these hours)
What We Offer:
Flexible, remote work environment
Opportunity to grow with a dynamic and supportive team
Exposure to all facets of construction project operations
To Apply:
Please submit your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for this role.