Position: Executive Assistant
Head Office: British Columbia, Canada
Location: Remote
Salary: 5-7 LPA
Medical benefits (included)
Preferred Language: English & Hindi/Punjabi
Work Hours: Monday to Saturday, 8:00 AM – 4:00 PM Pacific Time
About the Role:
We seek a highly organized and proactive Executive Assistant with 3 to 4 years of professional experience to provide comprehensive administrative and operational support to two co-owners. This individual will play a pivotal role in managing schedules, coordinating projects, and ensuring seamless day-to-day operations. The ideal candidate will have a strong understanding of administrative processes, a basic knowledge of WordPress and accounting, and excellent communication skills.
Key Responsibilities:
Administrative Support:
- Efficiently manage calendars, appointments, reminders, and meetings for both co-owners.
- Monitor correspondence via platforms such as WhatsApp and Asana, ensuring tasks and projects remain on schedule.
- Document meeting discussions, summarize key points, and provide actionable follow-ups.
Operational Oversight:
- Maintain and oversee employee payslips, leave records, and balance cards.
- Process payroll and liaise with accountants for financial tasks and bookkeeping updates.
- Ensure timely payments of bills, including renewals for domains and hosting (e.g., GoDaddy).
Event and Task Coordination:
- Organize and coordinate team events, including food deliveries and logistics.
- Track task progress to ensure deadlines and priorities are consistently met.
Technical and IT Assistance:
- Provide basic technical support, including email setup and IT troubleshooting.
- Update websites using WordPress and handle minor bookkeeping tasks using QuickBooks.
- Oversee domain and hosting renewals as well as other technical responsibilities.
Professional Communication:
- Draft and proofread professional emails and correspondences with internal and external stakeholders.
- Uphold the highest standards of discretion and professionalism in all communications.
Required Skills and Qualifications:
- A minimum of 1 to 3 years of professional experience in a similar role.
- A bachelor’s degree is preferred but not mandatory.
- Familiarity with WordPress, QuickBooks, Asana, and platforms such as GoDaddy is essential.
- Exceptional attention to detail, multitasking capabilities, and a proactive approach to task management.
- Strong written and verbal communication abilities, including drafting professional emails.
- A basic understanding of bookkeeping and financial operations is required.
- A self-starter who can independently manage tasks and responsibilities.
Why Join Us?
By joining our team, you will become an integral part of a small, agile organization that values efficiency, collaboration, and professionalism. This role is ideal for individuals who thrive on staying organized and enjoy contributing to the success of dynamic leadership.