Keysightis on the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn moreabout what we do.
Our award-winningculture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions.We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.
Responsibilities
We are seeking a proactive, highly organized, and versatile Executive Assistant to support the Málaga Site Management team. This full-time, on-site role acts as the central Point of Contact (POC) for all site-related coordination, combining executive support, internal communications, event planning, and employee engagement.
The ideal candidate will be detail-oriented, solutions-focused, and comfortable working in a dynamic, fast-paced environment. Creativity, initiative, and a proactive approach to problem-solving are key to success in this role.
Executive & Administrative Support
- Provide high-level support to Site Managers, including calendar management, travel arrangements, and expense reports.
- Prepare and edit presentations and internal communications.
- Manage confidential information with discretion.
- Organize legal documentation, process purchase orders, and track invoices.
- Support reporting and data tracking using Excel and Microsoft Teams.
Communication & Coordination
- Act as a communication bridge between Site Managers, departments, and external stakeholders.
- Draft and distribute internal announcements and external communications.
- Support internal newsletters and maintain key distribution lists.
- Collaborate with HR on training and internal communications initiatives.
Event & Visit Management
- Organize internal and external events: executive visits, customer meetings, student tours.
- Coordinate logistics: catering, room setup, IT resources, travel documents.
- Track event budgets and maintain the site’s event calendar.
- Lead informal engagement events (e.g., coffee talks, internal networking).
Site Operations & Strategic Support
- Assist Site Managers with strategic projects and presentations.
- Liaise with facilities teams for site improvements.
- Maintain operational trackers, such as the Málaga Vacation Planning Log.
- Serve as main contact for Málaga Technology Park for events and proposals.
- Identify site-level needs and proactively implement solutions.
Cross-Functional Collaboration
- Collaborate with various departments and external partners.
- Engage with internal employee resource groups and site initiatives.
- Use Microsoft Teams to coordinate and track projects and actions.
Admin Department Backup
- Provide backup support during absences or high-demand periods.
- Assist with purchasing processes, shipment tracking, and vendor coordination.
Qualifications
- Proven experience in executive or administrative support roles.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication in both Spanish and English.
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and Microsoft Teams.
- High level of integrity and discretion when handling sensitive information.
- Experience in event planning and budget tracking is a plus.
- Proactive, creative, and adaptable mindset.
- Comfortable working in a fast-paced environment and managing multiple priorities.
Careers Privacy Statement
***Keysight is an Equal Opportunity Employer.***
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