General Summary:
The Finance Manager provides leadership and day-to-day supervision of the financial affairs of the parish enabling the Pastor to concentrate on the spiritual affairs of the parish. The Finance Manager oversees the business functions of the parish in an accurate, professional, and timely manner, providing the appropriate financial foundation to support the parishes' missions and ministries.
Essential Duties and Responsibilities: Financial Responsibilities
Assures that sound financial management is practiced by the parish. This includes development and monitoring of budgets; assurance of timely and accurate reporting to parishioners, the Archdiocese and various government agencies; assurance of proper deposit, disbursement and accounting for all parish related funds.
Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.
Analyzes the financial business transactions that include, but are not limited to accruals, cash transactions, analyzing financial statements, reconciliation of bank and investment accounts, payroll, etc. Ensures proper accounts are being charged and accurate records are kept.
Seeks approval from the Pastor in concert with the policies, procedures, and guidelines set forth by the Archdiocese regarding financial transactions; ensures compliance with the Archdiocesan Policies.
Prepares, administers and reviews the budget process in collaboration with the Pastor and Finance Council.
Prepares and presents reports including monthly financial reports for the Finance Council, year-end reports as required by the Archdiocese of Hartford, year-end tax reports including issuance of 1099s, and other ad hoc analysis as required.
Oversees and assures that proper controls are in place and being followed regarding money collection, weekly counting, input of parishioner contributions, etc.
Coordinates the triennial parish review by the Archdiocese of Hartford.
Attends Finance Council meetings to discuss financial results and variance to budget.
Acts as a liaison with the Archdiocese and other entities regarding fiscal responsibilities.
Personnel Responsibilities
Maintains an adequate level of knowledge on current employment laws.
Supervises all business office employees not directly accountable to the Pastor.
Supervises all volunteers who assist with office and accounting responsibilities.
Provides new employees with the employee handbook, I-9 verification, payroll forms, VIRTUS registration, BCI/FBI backgrounds checks, and benefit enrollment.
Establishes and maintains employee personnel files including position descriptions and evaluations.
Administrative Responsibilities
Maintains accurate parish and facilities records including repair, construction, and financial, when applicable.
Coordinates insurance and other benefit programs of the parish, employees and property.
Attends staff meetings and other committee meetings appropriate to the position; attends business manager meetings scheduled by the Archdiocese of Hartford.
BA/BS degree in Business, Finance, Accounting, or related business discipline from an accredited college.
Ability to develop and maintain positive relationships with employees at all levels.
Ability to face situations professionally with respect for the rights of others.
A high level of computer expertise in Microsoft Office products and QuickBooks online.
Practicing Catholic and registered member of a Catholic parish faith community, preferred.
Ability to be flexible, innovative in a fast paced, time-critical environment and the ability to work independently.
Ability to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
Strong attention to detail and accuracy.
Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
Demonstrates a high degree of independence and sound judgment while maintaining strict confidentiality.