Job Title: Front Office & Admin Executive
Location: (Bangalore, Karnataka)
Job Summary:
We are looking for a proactive and well-organized Front Office & Admin Executive to oversee front desk operations and provide administrative support to ensure smooth day-to-day office functioning. The ideal candidate should have excellent communication and organizational skills, and the ability to multitask in a fast-paced environment.
Requirements
Key Responsibilities:
Front Office Duties:
- Greet and welcome visitors, clients, and employees in a professional manner.
- Answer and direct incoming phone calls promptly and efficiently.
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Handle incoming and outgoing correspondence, courier, and packages.
- Maintain visitor logbooks and issue visitor passes as required.
Administrative Support:
- Maintain and update office records, documents, and files.
- Manage inventory and order office supplies as needed.
- Support HR and Admin departments with clerical tasks such as scheduling interviews, filing documents, etc.
- Assist with travel and accommodation arrangements for staff and guests.
- Coordinate internal meetings, booking rooms, and preparing materials as required.
- Manage maintenance and servicing of office equipment and liaise with vendors for office infrastructure needs.
- Vendor Manager, Contracts Management, Inventory, Housekeeping.
Qualifications & Skills:
- Bachelor’s degree in any discipline or relevant diploma.
- 1–3 years of experience in a front office or administrative role.
- Proficiency in MS Office (Word, Excel, Outlook), SAP (Preferred).
- Excellent verbal and written communication skills.
- Strong interpersonal and organizational skills.
- Ability to handle confidential information with discretion.
- Professional appearance and a customer-service mindset.
Benefits
Working Hours:
Monday to Friday,
(Saturdays may be half-days or off depending on company policy)