Job Title: Vendor Qualification & Supplier Database Intern
Department: Supply Chain / Procurement
Location: John Galt International – Head Office/Hybrid
Duration: 3 months
Reporting To: Procurement Manager/Jt. CEO
Role Overview
The intern will support the procurement and business development teams by identifying, qualifying, and documenting vendors from ADNOC's Approved Vendor List (AVL) and other major EPC/end-user databases (ARAMCO, KNPC, etc.). The goal is to create a ready-to-use supplier database that shortens turnaround time for export quotations, ensuring that pre-qualified suppliers are available for key process equipment, tanks, and related projects.
Selected Intern's Day-to-day Responsibilities Include
- Vendor Qualification (ADNOC & GCC Markets):
- Access and review the official ADNOC Approved Vendor List.
- Shortlist vendors relevant to John Galt's scope: process equipment, pressure vessels, tanks, exchangers, valves, fittings, and raw materials.
- Collect vendor details: company profile, country, contact person, email, phone, approved product category, and registration validity.
- Cross-check vendor status (active/inactive) and approval reference numbers.
- Prepare vendor qualification dossiers (Excel + PDF folders).
- Supplier Database Creation:
- Create a structured Supplier Master Database in Excel or Google Sheets with filters by: Product Category, Country, ADNOC/ARAMCO/KNPC Approval, Contact Details, and Last Verified Date.
- Include fields for "Past Interaction," "Potential for Collaboration," and "Priority Rating."
- Standardize file naming and categorization for easy reference.
- Data Validation & Follow-Up:
- Contact vendors (via email/LinkedIn/phone) to confirm details and obtain catalogues, certifications (ISO, ASME, IBR, PED, etc.).
- Validate the authenticity of approvals through public databases or vendor portals.
- Maintain a tracker of correspondence and responses.
- Reporting & Coordination:
- Prepare weekly reports on vendors screened and added.
- Present findings to the JGI management team for approval.
- Recommend vendors for specific ongoing export RFQs or tenders.
About Company: We are into heavy fabrication of process equipment, structural equipment, and defense equipment. We also are into the distribution of film galvanizing products.