Accounting and Finance Manager

About the job Accounting and Finance Manager

Job Description

Position Title: Accounting & Finance Manager

Department: Administration

Reports to: Executive Director

Salary Range: DOE

Classification: Full-Time

FLSA STATUS: Exempt

SUMMARY

The Director of Finance & HR contributes to the overall success of the company by effectively managing and hands‑on implementing all financial tasks for the organization. The Director of Finance partners with the Executive Director and senior management team in strategic decision‑making and operations.

DUTIES & RESPONSIBILITIES

• Develop and present timely and accurate financial reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Ensure that all statutory requirements of the organization are met.
• Create an annual organizational budget with Executive Director and approve and monitor departmental budgets.
• Coordinate and lead the annual audit process, including preparation of all supporting information and consulting with the Board’s Audit Committee and the external auditors as necessary.
• Assist Program Directors and Managers with the preparation of budgets for funding applications.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
• Reconcile bank and investment accounts.
• Review monthly results and implement monthly variance reporting.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable, and payroll.
• Oversee the management of all leases, contracts, and other financial commitments.
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Prepare annual charitable return in a timely manner as appropriate.
• Consult with the Treasurer, Finance Committee, and/or Audit Committee as appropriate.
• Assist the Executive Director and the Board Treasurer with financial reporting as required.

Human Resources

Further develop the company's human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting. Ensure that recruiting processes are consistent and streamlined.

Direct all personnel procedures including the recruitment, employment, and salary administration of all employees consistent with company policies and procedures. Ensure all personnel procedures are conducted in full accordance with all federal and state regulations.

Negotiate and manage the employee insurance and benefits plans. Monitor performance and compliance of benefit programs.

QUALIFICATION, SKILLS & ABILITIES

Minimum of a B.A., ideally with an MBA/CPA or related degree. At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience. Experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or significant program area.

A successful history in setting priorities; keen analytic, organization, and critical thinking skills which support and enable sound decision making.

Excellent communication and relationship‑building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. A hands‑on multi‑tasker with the ability to wear many hats in a fast‑paced environment.

Personal qualities of integrity, credibility, and dedication to the mission of the company. Excellent interpersonal communication skills, including the ability to resolve disputes, negotiate conflicts and observe confidentiality.

Ability to use PC and widely used software packages, e.g., spreadsheets (Excel), word processing (MS Word); Ability to learn new software as necessary.

Physical Demands

• This work is performed in office and shelter surroundings. Typical positions require workers to walk or stand for extended periods, lift and carry up to 50 pounds, climb stairs, bend, reach, hold, grasp, and turn objects, and use fingers to operate computer keyboards. The work requires the ability to speak normally and to use normal or aided vision or hearing.
• There is a potential for exposure to parasites and infectious diseases that can be carried and transmitted by animals. Workers are subject to animal bites and scratches and constant exposure to animals, animal noises, and animal allergens under conditions with no alternatives available.
• Work is subject to frequent interruptions. An employee is subject to work outdoors in a variety of weather conditions. Although all efforts are made to adopt out all of the animals we take into our care, some animals will be euthanized for disease, quality of life, or behaviors unsuitable for adoption into our community.

The Company is an Equal Opportunity Employer

The company is committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with a diverse team of volunteers and staff. The collective sum of the individual differences, life experiences, knowledge, innovation, self‑expression, and talent that our volunteers and staff invest in their work represents not only part of our culture, but our reputation and company’s achievement as well.

In recruiting for our team, we welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages are spoken, veterans status, color, religion, disability, sexual orientation, and beliefs.

SUMMARY OF BENEFITS 2022

Paid Holidays

• New Years Day
• Martin Luther King, Jr. Day
• Presidents Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day

Paid Sick Time - All regular full‑time employees accrue sick leave at the rate of 5.33 hours per month (8 days/year), to a maximum of 12 days or 96 hours.

Paid Vacation - Managerial

Length of Service Days per 12‑month period Accrual rate per month

Year 1 through 3: 15 days (6.66 hrs./mo.)
Year 4 through 9: 15 days (10.00 hrs./mo.)
Year 10+: 20 days (13.33 hrs./mo.)

Employees cannot accrue more paid vacation than they earn in a two‑year period.

Retirement Savings

Employees may make pre‑tax contributions to a 401(k)-investment plan, through payroll deduction. The company will match 4% of total employees contributions up to 4% of their salary.

Medical, Dental, and Vision Insurance

Regular, full‑time employees become eligible for Medical, Dental, and Vision insurance coverage effective the first day of the month following 60 days of service as regular full‑time employees. Benefit costs are covered 100% for full‑time employees only. Employees are responsible for the full cost of any dependent and spouse/partner coverage.

Group Medical Insurance - Kaiser – Deductible HMO, $30/$1,500 plan, paid 100% by the company. Deductible HMO $30 copay plan, employees may buy up and pay the difference in cost.

Group Dental Insurance - Guardian – paid 100% by the company.

Group Vision Insurance Guardian /VSP – paid 100% by the company.

Life Insurance and Employee Assistance Program (EAP) thru Unum All Regular employees working at least 20 hours per week, become eligible for Life /AD&D/ and EAP insurance effective the first day of the month following 60 days of service, at no additional cost. The purpose of an EAP is to offer help to those may be experiencing problems related to life changes and personal stress. These services include counseling and legal and financial advice.

The company Employee Assistance Program offers access to master's level consultants by telephone, resources, and tools online, and up to three face‑to‑face visits with a consultant for help with a short‑term problem.

Other Benefits

Discount on veterinary services at the company hospital.

20% discount off the regular price for medical services at participating VCA locations.

Pet food discount with Royal Canin and Pet Food Express.

30% Discount on most retail items (varies).