Administrative Assistant

Administrative Assistant

1 month contract potential for extension

TORONTO- ONSITE

$20-23 Hourly

• Provides daily administrative and function-specific support to the Manager or Director
• Ensures timely and consistent execution of tasks to support departmental goals
• Plays a key role in maintaining smooth office operations and communication
• Handles photocopying, faxing, mail distribution, and courier coordination
• Maintains office supplies and monitors inventory levels
• Responds to inquiries and coordinates with internal and external contacts
• Creates, formats, and distributes business documents and spreadsheets
• Maintains organized systems for documentation and reporting
• Updates websites and virtual portals as needed
• Conducts data searches and organizes information for easy access
• Prepares PowerPoint presentations and marketing materials
• Maintains mailing and distribution lists
• Manages document archiving and retrieval
• Inputs and maintains data in company systems and platforms
• Ensures data accuracy and compliance with policies
• Maintains tracking systems for departmental activities
• Codes invoices and prepares purchase orders
• Coordinates with Accounts Payable for timely processing
• Manages petty cash and reconciles impress accounts if applicable
• Handles bank deposits and prepares expense reports
• Schedules meetings and appointments
• Arranges travel and accommodations
• Organizes events and internal functions
• Ensures effective communication and coordination across teams
• High school diploma or equivalent (post-secondary education preferred)
• Minimum of 2 years of administrative or office support experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and ability to handle confidential information

Skills, Knowledge, Experience and Education

• Excellent command of the English language with particular attention to grammar and spelling
• Intermediate to advanced practical knowledge of MS Office Applications
• Solid knowledge of Adobe Acrobat.
• Excellent interpersonal skills
• Strong communication skills both verbal and written
• Strong time management and organizational skills
• Ability to prioritize and maintain focus
• Ability to adapt to changing plans and priorities
• Ability to work independently
• Ability to handle confidential information
• Result- and service oriented
• Proven proofreading skills
• Attention to detail.

“AI may be used to screen, assess or select applicants for this position”.