Administrative Assistant (Hiring Immediately)
Addison Group
Job Description
Administrative Assistant / Operations Coordinator
Location: South Austin
Compensation: $60,000 - $65,000
Schedule: Monday Friday | 8-5
Type: Direct Hire
Start Date: Mid-June
Benefits: Medical, Dental, Vision, and 401K
Key Responsibilities
- Provide direct administrative support to leadership and operational teams
- Manage calendars, scheduling, meetings, and general office coordination
- Support client communication, follow-up, and customer service initiatives
- Assist with preparation of proposals, contracts, presentations, and operational reports
- Maintain digital and physical records, documentation, and filing systems
- Process invoices, expense reports, and operational documentation as needed
- Coordinate office logistics, supplies, and vendor communication
- Assist with onboarding support, internal workflows, and project tracking
- Answer phones, route inquiries, and maintain a professional front-facing presence
- Support special projects and additional administrative responsibilities as assigned
Qualifications
- 2+ years of administrative, office coordination, executive support, or operations experience required
- Experience within construction, engineering, professional services, real estate, or related industries preferred
- Strong customer service and communication skills
- Highly organized with the ability to manage multiple priorities simultaneously
- Proficient in Microsoft Office Suite including Outlook, Word, and Excel
- Professional, adaptable, and willing to roll up sleeves in a team-oriented environment
- Strong attention to detail, follow-through, and problem-solving skills
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Reasonable accommodation is available for qualified individuals with disabilities, upon request.