Administrative Assistant/Office Coordinator

We are seeking an Administrative Assistant / Office Coordinator to support senior leadership at a leading global reinsurance brokerage and advisory firm. This is a highly visible, dual-function role offering the opportunity to partner closely with executives while also overseeing day-to-day office operations in a fast-paced, client-facing environment.

Key Responsibilities:

Provide high-level administrative support to senior leadership and assist the broader brokerage team as needed

Coordinate complex domestic and international travel arrangements, partnering with a dedicated travel agency

Manage and submit expense reports while ensuring adherence to Travel & Expense protocols in collaboration with the Expense Management team

Assist in planning and executing onsite and offsite meetings, including logistics, catering, and materials preparation

Handle general administrative tasks such as copying, scanning, printing, and distribution of materials

Oversee office operations including refreshment management, supply ordering, and contributing ideas to enhance the workplace environment

Maintain vendor relationships, ensuring accounts, contacts, and records are current and accurate

Qualifications:

35 years of administrative or office coordination experience within a professional services or corporate environment

Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); SAP Concur experience preferred

Excellent written and verbal communication skills

Highly organized with strong multitasking and prioritization abilities

Detail-oriented with the ability to manage multiple responsibilities under tight deadlines

Proactive, adaptable, and solution-oriented with a strong sense of ownership

Professional demeanor with strong interpersonal skills

What Is Offered:

$70K $75K base + discretionary bonus

4 days/week in-office environment

Opportunity to support senior leadership within a globally recognized firm

Collaborative, fast-paced culture with strong exposure across teams

Hands-on role with visibility into high-level operations and business strategy