Administrative Specialist

Key Responsibilities: Regional Branch Administration:Supervise and coordinate admin operations for all branches in the West region (Maharashtra, Gujarat, Goa, Rajasthan).Act as the single point of contact for all branch-related admin issues within the region.Monitor branch upkeep, office infrastructure, IT coordination, and staff utilities.Facility Management:Oversee facility maintenance including office premises, repairs, utilities, furniture, and security.Coordinate branch expansions, relocations, or closures in collaboration with regional teams.Vendor & Asset Management:Identify and manage local vendors for housekeeping, security, AMC services, etc.Ensure cost-effective procurement and timely renewals of service contracts.Maintain inventory of office assets and coordinate asset tagging.Compliance & Documentation:Ensure all branches adhere to SEBI, NSE, BSE, and other regulatory infrastructure requirements.Manage lease agreements, licenses, and renewal documentation for all regional offices.Coordinate with audit and compliance teams during inspections or reviews.Travel, Events & Logistics:Manage travel arrangements for regional staff including ticketing and accommodation.Support logistics for training sessions, investor meets, and corporate events.Cost Control & Reporting:Monitor admin expenses regionally and suggest cost-saving initiatives.Prepare monthly reports on admin KPIs, vendor performance, and branch compliance.Team & Stakeholder Coordination:Supervise junior admin executives or branch-level admin officers in the region.Liaise with other departments like IT, HR, Compliance, and Operations to support admin-related functions.Qualifications & Skills:Education:Graduate in any disciplineMBA/PGDM in Operations, General Management, or Facility Management is preferredExperience:5-8 years of relevant experience in Admin/Facilities Management, preferably in a stock broking, financial services, or BFSI setupExperience in handling multi-location operations across a specific region is requiredKey Competencies:Strong knowledge of admin operations in a regulated financial services environmentVendor negotiation & contract managementExcellent coordination, crisis handling, and communication skillsProficient in MS Office (Excel, Word, Outlook); familiarity with admin ERP systems is an advantageUnderstanding of SEBI/Exchange infrastructure compliance norms