Creative Operations and Asset Management Assistant Intern

Qualifications

You are a student of higher education Bac + 4/5 with a first experience at an equivalent position, in an agency (art buying, photo or TV production, creative producer, producer assistant) or in a house asset production environment.

• Self‑Motivated and very well organized.
• Fluent English and French (speaking and writing).

Description

The Creative Operations Assistant will assist and report to the Creative Operation team of Frédéric Malle and Kilian Paris brands in driving the full lifecycle of creative programs: from conception to deliveries of all creative assets.

Traffic Creation - 30%

• Follow and update creative’s agendas.
• Register all new creative requests in the different tools & apps.
• Organise and set‑up Outlook meetings according to the timeline approved by the creative ops team to maintain creative workflow and validation steps.
• Follow‑up with freelancers on their bookings/estimate/purchase orders.
• Gather and share all brief materials with creatives.

Pre‑Production & Shooting – 20%

• Coordinate product availabilities and prepare products to be shot.
• Organise, plan and follow‑up on all deliveries of products on set for photo‑shootings.
• Assist on photo‑shooting.

Packshot Coordination – 20%

• Establish and send the brief to the packshot studio.
• Follow‑up on the planning and deliveries with the packshot studio.
• Coordinate product availabilities and prepare products to be shot.
• Report to internal teams.

Asset Management – 30%

• Gather all final materials with suppliers, set up nomenclature and ensure deliveries match the asset delivery lists provided by creative operation teams.
• Archive all files on local server according to delivery guidelines.
• Upload all assets on DAM with the correct metadata.
• Assist global and regional teams on how to find assets on DAM & create their accesses.

Profile

• You are a student of higher education Bac + 4/5 with a first experience at an equivalent position, in an agency (art buying, photo or TV production, creative producer, producer assistant) or in a house asset production environment.
• Self‑Motivated and very well organized.
• Fluent English and French (speaking and writing).