Event Assistant

Job Opening — Event Assistant (FULL TIME & Remote)

Join Midstay & help create unforgettable team retreatsAre you passionate about hospitality, coordination, and bringing people together through meaningful experiences?

We’re looking for a proactive and detail-oriented Event Assistant to support our Operations team in planning and executing corporate team retreats across Asia and beyond.This role sits just below the Project Manager level and is perfect for someone who loves organization, communication, and being at the heart of event execution — while learning fast in a high-growth environment.

The Role

As an Event Coordinator, you’ll support the end-to-end delivery of team retreats by working closely with Project Managers, vendors, and clients.You’ll help ensure that every detail — from logistics to timelines — is aligned so our retreats run smoothly and exceed client expectations.This is a remote position, working with an international team across multiple time zones.

What you’ll doSupport the planning, coordination, and execution of corporate team retreatsAssist Project Managers with timelines, client calls, checklists, and operational follow-ups.Coordinate with hotels, activity providers, transport partners, and local vendorsHelp manage event logistics (rooming lists, schedules, activities, transfers, etc.)Ensure clear communication between internal teams and external partnersTrack deliverables and help anticipate potential operational issuesSupport budget tracking and supplier confirmationsMaintain organized documentation and post-event reports

️ What we’re looking forStrong communication skills in English (written & verbal)High attention to detail and strong organizational skillsComfortable juggling multiple tasks and prioritiesAbility to work independently in a remote environmentPositive, solution-oriented mindsetInterest in hospitality, events, travel, or team experiences

RequirementsBachelor’s degree in Hospitality, Event Management, Tourism, Business, or related field1–2 years of experience in events, hospitality, DMC, travel, or hotel operationsExperience with corporate groups or MICE is a strong plusConfident communicating with vendors and internal teamsProficient English speakingComfortable working with timelines, spreadsheets, and structured processesBONUS: Previous experience in a DMC, Event Organizer, or Hotel MICE team

What you can expectReal responsibility & fast learning — you’ll be involved in real projects from day oneStrong mentorship from experienced Project ManagersRemote-first culture with flexibility and async communicationInternational exposure across 100+ destinationsStartup energy — fast-paced, human, and impact-drivenCompetitive salary package

How to applySend your CV + short cover letter (in English) to: [email protected]: Application — Event Assistant

We’ll be in touch if there’s a match

About MidstayMidstay designs and delivers seamless corporate team retreats across Asia and beyond.From flights and accommodations to experiences, workshops, and on-site execution — we handle everything end-to-end so companies can focus on what truly matters: connection, culture, and people.

More about us: www.midstay.com