Executive - Admin & Vendor Coordination

Scope of the role:

We are looking for a proactive and detail-oriented professional to manage vendor relationships for expat accommodation while supporting overall office administration activities. The role requires strong coordination skills, ownership, and the ability to ensure smooth day-to-day operations.

Main Responsibility and Activities:

 Manage end-to-end coordination with vendors for expat accommodation (housing, housekeeping, maintenance, etc.)

 Identify, onboard, and maintain relationships with accommodation vendors

 Ensure quality standards, hygiene, and service levels are consistently met

 Handle vendor negotiations, agreements, and periodic reviews

 Act as the primary point of contact for expats regarding accommodation-related concerns

 Ensure timely resolution of issues related to stay, facilities, and services

 Support daily office administration activities and ensure smooth functioning of the workplace

 Maintain administrative records, invoices, and documentation

 Track vendor payments, contracts, and renewals

 Ensure compliance with company policies and local regulations

 Prepare periodic reports on vendor performance and admin activities

Education Qualification & Skills Required:

 Bachelor’s degree in any discipline

 2–5 years of experience in administration, vendor management, or facility coordination

 Experience handling expat accommodation or hospitality-related roles is an added advantage