Executive Administrative Assistant

Job DescriptionJob DescriptionSummaryAds P&E is a uniquely structured team spread across multiple offices in North America, Europe (London & Warsaw), India, and South Korea. The team is truly global in nature, not just in terms of the locations they're in, but also in terms of their support of the needs of all regions around the world, beyond NASB. Their product & tech surface area is also vast, spanning across ad platforms (e.g.

DSP, SSP, DMP, etc.), ad solutions (e.g. Optimal Reach, Mobile Performance, etc.), ad experiences (e.g. TV Native, CTV, Mobile, etc.), and foundational tech (e.g. ad-serving, reporting, ML, etc.)Position SummaryWe are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team.

The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.Education and Years of Experience:Bachelor's degree or equivalent combination of education and experience2-5 years of experience in office management or administrative leadership roleTop Skills:Office Operations & OrganizationManaging daily office operations, systems, and proceduresOverseeing facilities, supplies, vendor relationships, and budgetsMaintaining operational efficiency and compliance protocolsExecutive/Director SupportProviding high-level administrative support to leadershipManaging calendars, travel, expense reports, and confidential informationCoordinating cross-departmental communications on behalf of executivesEvent Coordination & Project ManagementPlanning and executing townhalls and company-wide gatheringsManaging logistics (venue, AV, catering, attendance)Coordinating presenters, agendas, and follow-up communications Key ResponsibilitiesOffice Operations ManagementManage daily office operations including facilities, supplies, equipment, and vendor relationshipsMaintain organized office systems and procedures to ensure operational efficiencyOversee office budget and expense trackingCoordinate with building management and service providersEnsure office compliance with health, safety, and security protocolsHandle incoming communications, mail, and package distributionAssist in new hire onboarding in regards to asset management, system/badge accesses, and work space allocationCoordinate internal and external guest visitsDirector SupportProvide high-level administrative support to directors and executive teamManage executive calendars, schedule meetings, and coordinate travel arrangements/expense reportsPrepare meeting materials, presentations, and reports as neededHandle confidential information with discretion and professionalismCoordinate cross-departmental communications on behalf of leadershipTownhall & Event CoordinationPlan, organize, and execute quarterly/monthly townhall meetings and company-wide gatheringsManage logistics including venue setup, AV equipment, catering, and attendance trackingPrepare agendas and coordinate with presenters to ensure smooth event flowGather and compile questions from employees for Q&A sessionsDistribute follow-up communications and action items post-eventRequired QualificationsBachelor's degree or equivalent combination of education and experience2-5 years of experience in office management or administrative leadership roleProven track record of managing office operations and supporting executivesStrong organizational and project management skillsExcellent written and verbal communication abilitiesProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google SuiteAbility to prioritize multiple tasks and adapt to changing prioritiesProfessional demeanor with strong interpersonal skillsPreferred QualificationsExperience coordinating large-scale company events or meetingsFamiliarity with office management software and collaboration toolsBudget management experienceProblem-solving mindset with ability to work independentlyPersonal AttributesDetail-oriented with strong follow-throughProactive and self-motivatedDiplomatic and able to work with diverse personalitiesFlexible and adaptable to changing business needsTeam player with positive attitude