Executive Assistant to Chief Executive Officer

Our client, a boutique RE Investment Firm, is seeking a high-level Executive Assistant to support the CEO.

Real Estate Investment Firm: Executive Assistant to the CEO

$100 - $175K + 100% employer covered PPO benefits + bonus + 401K with matching

Job Description

We are seeking a highly polished and proactive Executive Assistant to serve as a trusted right hand to the CEO. This individual will play a critical role in optimizing the CEO’s time, managing day-to-day operations, and ensuring seamless execution across both professional and select personal priorities.

This role is ideal for someone who thrives in a fast-paced environment, operates with a high level of discretion, and takes pride in anticipating needs before they arise.

Core Responsibilities

Executive Support

• Own and manage the CEO’s complex calendar, scheduling meetings and ensuring priorities are aligned with business objectives
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Manage executive communications, including inbox oversight, drafting correspondence, and interfacing with internal and external stakeholders
• Prepare the CEO for meetings with thorough briefings, agendas, and background materials
• Track follow-ups and ensure key initiatives and action items are executed efficiently
• Manage expenses and reimbursements with accuracy and timeliness

Strategic & Operational Support

• Act as a gatekeeper and time strategist, ensuring the CEO is focused on highest-impact priorities
• Support coordination across teams by tracking deliverables and maintaining alignment on key initiatives
• Handle sensitive and confidential information with the utmost discretion
• Represent the CEO and organization with professionalism and sound judgment

Personal Support

• Assist with select personal logistics, including calendar management, appointments, and travel coordination
• Manage ad hoc personal tasks such as reservations, errands, and household-related support
• Oversee holiday gifting, including sourcing, ordering, and coordinating delivery

Qualifications

• 3–5+ years of experience supporting a senior executive or CEO
• Strong organizational, multitasking, and problem-solving skills
• Exceptional written and verbal communication abilities
• High level of discretion and ability to manage confidential information
• Proactive, resourceful, and able to operate independentlyProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with CRM systems such as Salesforce and Concur is required

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.