Executive Assistant to Managing Director

Job Description - Strategic Executive AssistantJob Overview: The Strategic Executive Assistant & Analyst role combines high-level executive support with strategic and analytical responsibilities. The role requires managing executive priorities, supporting decision-making through data-driven insights, and ensuring seamless coordination across administrative, personal, and business functions. The incumbent will act as a key enabler for leadership by driving efficiency, stakeholder engagement, and strategic initiatives.Required Experience - 5 to 10 YearsJob Location - NoidaKey Responsibilities:

• Administrative Managementa. Calendar ManagementManage and maintain the executive's calendar, ensuring effective scheduling of meetings and priorities.Coordinate internal and external meetings, avoiding conflicts and optimizing time utilization.Send timely reminders and ensure preparedness for all scheduled engagements.b. Travel DeskHandle end-to-end travel arrangements including flight bookings, accommodation, and local transport.Prepare detailed travel itineraries and ensure smooth travel coordination.Manage last-minute changes and ensure cost-effective planning.c. E-mail ReviewReview, filter, and prioritize incoming emails on behalf of the executive.Draft responses, highlight critical matters, and ensure timely follow-ups.Maintain proper tracking of action items and communications.
• Personal Activity ManagementProvide support in managing personal tasks and commitments of the executive.Coordinate personal appointments, events, and schedules alongside professional priorities.Ensure seamless alignment between personal and official engagements.
• Stakeholder Managementa. Client ManagementAct as a point of contact for key clients and ensure professional communication.Support in maintaining strong and long-term client relationships.b. NetworkingAssist the executive in building and maintaining professional networks.Coordinate introductions, meetings, and follow-ups with key contacts.c. Events ManagementIdentify relevant industry events, conferences, and networking opportunities.Coordinate participation, registrations, and logistics for such events.Track and manage post-event follow-ups and engagement.
• Inward Coordinationa. Partners EngagementCoordinate with internal teams and partners for smooth information flow.Ensure alignment on priorities, updates, and deliverables.Act as a bridge between the executive and internal stakeholders.
• Media Activitya. Social Media ManagementManage and monitor the executive's social media presence.Coordinate content posting in line with professional branding and visibility.Engage with relevant updates and ensure consistency across platforms.b. Print Media CoordinationCoordinate with external agencies for interviews, articles, and media coverage.Support in drafting or reviewing content for publications.Track media visibility and maintain records of coverage.