Executive Operations Assistant

Job Description

Job Description

Title: Executive Operations Assistant Company: AF Office Location: Remote or Hybrid Schedule: Full-Time (Salaried, ~40 hours/week) Reports to: CFO

About the Role

AF Office is seeking a highly organized and detail-oriented Executive Operations Assistant to support day-to-day financial and administrative operations.

This role is ideal for someone who thrives on organization, enjoys handling financial and operational tasks, and takes pride in keeping things running smoothly behind the scenes.

You will work directly with leadership to manage administrative workflows, financial coordination, and operational execution across a growing real estate investment platform.

Key Responsibilities

Financial & Banking Support

• Enter and manage transactions in QuickBooks
• Prepare ACH, wire transfers, and bank transactions for approval
• Track invoices, payments, and vendor balances
• Maintain accurate and organized financial records

Administrative Operations

• Communicate with banks, utilities, and service providers
• Handle administrative requests and follow-ups
• Print, process, and mail checks and documents
• Maintain organized digital and physical filing systems

Operational Coordination

• Support entity management and documentation
• Assist with compliance paperwork and internal tracking
• Coordinate with internal teams and external partners as needed

Executive Support (Light)

• Assist with operational follow-ups and task tracking
• Help ensure priorities are executed and completed

What Success Looks Like

• Financial records are clean, accurate, and up to date
• Transactions are executed correctly and on time
• Administrative tasks are handled proactively without follow-up
• Leadership time is freed up from day-to-day operational burden

Qualifications

Required

• 3+ years experience in administrative, operations, or bookkeeping roles
• Experience with QuickBooks or similar accounting software
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and follow through independently

Preferred

• Experience in real estate, property management, or finance
• Familiarity with banking operations (ACH, wires, vendor payments)

Compensation & Benefits

• Salary: $60,000 – $65,000 (based on experience)
• Health & Dental Insurance
• Paid Time Off (available after 90 days of successful employment)
• 401(k) eligibility after 1 year
• Flexible work environment
• Opportunity to grow within a real estate investment platform

Ideal Candidate

• Highly organized and detail-oriented
• Comfortable working with numbers and financial processes
• Proactive and reliable
• Prefers execution over strategy
• Takes ownership of tasks and follows through consistently

How to Apply

Please submit your resume along with a brief note describing your experience with bookkeeping, financial administration, or operational support.