Human Resources Specialist

Job DescriptionJob DescriptionSummary / ObjectiveThe HR Specialist is responsible for overseeing the day-to-day execution of the Company’s recruiting operations, supporting both local and international workforce acquisition efforts, including H-2B seasonal recruitment programs and domestic hiring initiatives.This role serves as a key liaison between recruiting execution teams and Senior Human Resources Management, ensuring recruiting operations are organized, compliant, efficient, and aligned with workforce planning priorities across the organization.The ideal candidate is one who thrives in a fast-paced, high-accountability environment and can effectively supervise recruiting workflows, candidate movement, onboarding coordination, immigration support processes, and internal stakeholder communication. This position plays a critical role in ensuring the recruiting engine remains responsive, scalable, and operationally disciplined.Essential FunctionsRecruiting Operations LeadershipSupervise and support daily recruiting operations for local, off-island, and international workforce hiring initiatives.Oversee recruitment workflow execution from requisition intake through onboarding handoff.Ensure recruiting team members maintain timely candidate movement, communication standards, documentation accuracy, and hiring process discipline.Monitor active hiring pipelines and provide visibility into recruiting progress, bottlenecks, candidate status, and workforce fulfillment risks.Assist Senior HR Management with workforce planning execution and hiring prioritization.Drive accountability across recruiting operations to ensure service level expectations are met.H-2B Recruitment & Immigration Support OperationsOversee operational coordination of H-2B recruiting efforts, including candidate tracking, documentation workflow, onboarding readiness, mobilization coordination, and communication follow-through.Partner with immigration counsel, brokers, vendors, and internal stakeholders to ensure timely movement of visa-related hiring activities.Monitor H-2B employee onboarding readiness, including documentation collection, employment file preparation, transportation coordination, orientation scheduling, and related operational support.Ensure recruitment teams maintain accurate immigration-related records and process tracking.Escalate risks, delays, documentation gaps, or operational issues to Senior HR leadership proactively.Local Recruiting ExecutionOversee local recruitment efforts for exempt, non-exempt, skilled trades, labor, administrative, and leadership roles.Support sourcing strategies including referrals, advertising, job boards, outreach campaigns, community recruiting efforts, and workforce development initiatives.Monitor interview scheduling efficiency, candidate experience, offer movement, and requisition closure timelines.Partner with hiring managers to support recruiting responsiveness and staffing fulfillment.Reporting & Senior Leadership LiaisonServe as the primary operational liaison between recruiting staff and Senior HR leadership.Prepare routine recruiting dashboards, pipeline updates, hiring activity reports, staffing metrics, and operational summaries.Elevate hiring risks, candidate concerns, process failures, or execution gaps in a timely manner.Provide leadership with actionable visibility into recruiting performance and workforce acquisition status.Support strategic recruiting improvement initiatives identified by Senior HR leadership.Onboarding & Workforce Transition CoordinationEnsure successful transition of candidates from offer acceptance through onboarding completion.Coordinate pre-employment requirements including:Background and screening workflowsDrug testing coordinationNew hire documentation completionADP onboarding readinessOrientation schedulingPPE/uniform coordinationIT onboarding handoffDBIDS / access coordination where applicableEnsure clean communication between recruiting, HR operations, hiring managers, and field leadership.Process Improvement & ComplianceMaintain recruiting SOP discipline and standardized workflow execution.Identify inefficiencies and recommend process improvements.Ensure recruiting documentation is complete, accurate, audit-ready, and compliant with applicable employment regulations.Support compliance with federal, immigration, labor, and company employment practices.Maintain confidentiality of sensitive employee and candidate information.Team SupervisionSupervise assigned recruiting coordinators, recruiters, recruiting assistants, or administrative support personnel.Coach team members on responsiveness, communication standards, documentation discipline, and execution quality.Assist with performance management, workflow prioritization, and workload balancing.Other DutiesPerform other related duties as assigned in support of HR operations and organizational staffing needs.CompetenciesStrong recruiting operations leadershipExcellent organizational and execution disciplineHigh sense of urgency and follow-throughStrong leadership presence and accountability managementExcellent verbal and written communication skillsExceptional coordination and stakeholder managementStrong analytical and reporting capabilityAbility to manage competing priorities in high-volume environmentsProblem-solving and operational decision-making skillsHigh discretion with confidential informationStrong process orientation and continuous improvement mindsetEducation & ExperienceBachelor’s degree in Human Resources, Business Administration, Organizational Leadership, or related field preferred.Minimum 5+ years of progressive recruiting, talent acquisition, HR operations, or workforce coordination experience required.Minimum 2+ years of supervisory or team leadership experience required.Experience supporting high-volume recruiting operations strongly preferred.Experience supporting H-2B, visa-sponsored, seasonal workforce, or immigration-related hiring operations strongly preferred.Experience in construction, field services, government contracting, facilities management, or labor-intensive operational environments preferred.Experience with HRIS systems, applicant tracking systems, and recruiting reporting tools preferred.Supervisory ResponsibilityThis position carries supervisory responsibility for recruiting and/or assigned HR operational support personnel.Work EnvironmentThis role operates in a professional office environment with frequent coordination across operational teams, hiring managers, project leadership, vendors, and workforce support functions.This position may require occasional visits to job sites, onboarding locations, orientation sessions, or operational facilities.Physical DemandsProlonged periods sitting at a desk and working on a computer.Frequent communication via phone, email, and virtual platforms.Ability to occasionally move files, onboarding materials, or office supplies up to 20 pounds.Position Type / Expected Hours of WorkThis is a full-time exempt position.Work hours may vary based on recruiting demand, hiring surges, onboarding schedules, international mobilization activity, or operational workforce needs. Flexibility for occasional early mornings, evenings, weekends, or urgent staffing coordination may be required.TravelLimited local travel may be required for recruiting events, onboarding coordination, workforce mobilization support, or operational meetings.Equal Employment Opportunity StatementIn accordance with Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), the Company is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law.