Junior Legal Assistant

About the Company

Our client, a well-established law firm, is seeking a Junior Legal Assistant to join their Legal Support Services team in Oakville.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, presentations, and other materials
• Compile records, briefs, and supporting documentation with guidance from senior legal assistants
• Arrange for service and filing of court documents, including online filings where applicable
• Draft and type correspondence and legal documents from handwritten notes, verbal instructions, or dictation
• Open and close electronic files while maintaining organized client and matter records
• Maintain and update client contact information within the CRM system
• Provide coverage support to legal assistants across the practice group during absences or vacation periods
• Assist with billing, docket entries, expense reports, scheduling, meeting coordination, and travel arrangements
• Liaise with internal departments to ensure timely delivery of documents and materials
• Support additional administrative and legal support functions as required

Requirements

• Minimum 1 year of legal assistant experience within a law firm environment
• Post-secondary education in a Legal Assistant or Legal Administration program
• Strong knowledge of the Rules of Civil Procedure and legal terminology
• Proficiency with Microsoft Office 365, PDF software, and legal software applications
• Experience with document management and client relationship management systems is considered an asset
• Excellent organizational, time management, and prioritization skills
• Strong attention to detail, proofreading, and accuracy
• Ability to work independently and manage competing deadlines in a fast-paced environment
• Strong communication and interpersonal skills with a client-service focused approach
• Eagerness to learn new technology, processes, and develop professionally

Compensation

• Salary up to $56,000, commensurate with experience
• Hybrid work arrangement with a minimum of 4 days in office
• Supportive team environment with mentorship opportunities
• Exposure to a variety of legal and administrative responsibilities
• Opportunities for long-term professional growth and development

We do not use AI to screen candidates.