Logistics & Supply Chain Coordinator

Logistics & Supply Chain Coordinator Location: | Type: Full-time, Permanent | Reporting to: Operations Manager About the Role Ivyline Ltd is a proudly British, family-run wholesaler of home and garden products, trading since 1976. As we continue to grow, we are looking for a proactive and detail-oriented Logistics & Supply Chain Coordinator to join our operations team. This is a varied and hands-on role at the heart of our supply chain. You will take ownership of inbound stock coordination into our third-party logistics (3PL) warehouse, manage outbound export freight, ensure compliance with customs and commodity code requirements, and maintain smooth day-to-day purchasing with our established supplier base. Key Responsibilities Inbound Stock & 3PL Warehouse Coordination • Coordinate the movement of inbound stock from suppliers into our 3PL warehouse, ensuring accurate advance shipment notices (ASNs) and delivery bookings. • Act as the primary point of contact between the business and the 3PL provider, resolving discrepancies and maintaining strong working relationships. • Monitor inbound shipment schedules, flagging delays and proactively communicating updates to internal stakeholders. • Ensure all stock is received, labelled, and stored in line with our agreed processes and SLAs. Outbound Export Freight • Manage the end-to-end process for outbound export shipments, including booking freight, preparing documentation, and liaising with freight forwarders and couriers. • Ensure all export documentation is accurate and compliant, including commercial invoices, packing lists, and certificates of origin where required. • Correctly classify all goods using the appropriate commodity (HS/tariff) codes, ensuring compliance with UK export regulations and those of destination markets. • Stay current with changes to trade regulations, customs requirements, and international shipping rules that may affect the business. Supplier Purchasing & Replenishment • Place regular repeat purchase orders with existing suppliers, ensuring accuracy in quantities, pricing, and delivery schedules. • Track open orders and follow up on outstanding deliveries, keeping internal systems up to date. • Build and maintain positive relationships with our supplier base, escalating issues where necessary. • Support the wider purchasing team with administrative tasks and reporting as required. Skills & Experience Essential • Solid understanding of commodity (HS/tariff) codes and UK customs/export compliance — this is a non-negotiable requirement of the role. • Previous experience in a logistics, freight, or supply chain coordination role. • Experience working with or alongside a 3PL provider. • Proven ability to manage outbound international freight, including documentation preparation. • Experience placing purchase orders and managing supplier relationships. • Strong attention to detail and excellent organisational skills. • Confident communicator, both written and verbal, with internal teams and external partners. Desirable • Experience in a wholesale, consumer goods, or home and garden product environment. • Familiarity with ERP or warehouse management systems. • Knowledge of Incoterms and letters of credit. • CPC (Customs Procedure Codes) qualification or equivalent trade compliance training.

What We Offer • A friendly, collaborative working environment within a well-established, family-run British business. • A varied role with real ownership and the opportunity to make a genuine impact. • Competitive salary commensurate with experience. • Company benefits package. How to Apply Please send your CV and a brief covering letter outlining your suitability for the role — in particular your experience with commodity codes and export freight — to [email protected] . We look forward to hearing from you.