Personal Assistant to Chief Executive Officer

Overview

Doctor Keloid Scar & Cosmetic Center is a rapidly growing practice specializing in advanced keloid scar treatment, cosmetic aesthetics, and patient-centered care. We are seeking an experienced Executive & Personal Assistant to provide high-level administrative support to our dynamic CEO and leader to ensure operational excellence across the organization.

This role requires exceptional professionalism, organization, and discretion, as you will serve as a primary point of coordination for executive priorities, communication, and scheduling. The ideal candidate thrives in a fast-paced medical and business environment and enjoys being the right hand to a busy executive.

You may be required to assist with both corporate administrative duties and limited personal support functions to help optimize executive productivity.

Responsibilities

• Manage executive calendar, coordinate appointments, and prioritize daily activities


• Handle confidential communication and correspondences on behalf of the physician


• Book travel, transportation, accommodations, and prepare detailed itineraries


• Support practice operations including meeting preparation, document drafting, and follow-up action tracking


• Maintain organization of high-volume emails, calls, and scheduling requests


• Assist with expense reports, vendor coordination, invoices, and purchasing


• Provide occasional personal assistance such as errands, reservations, or personal scheduling


• Act as a liaison between the physician and internal/external stakeholders with professionalism and tact


• Support special projects including events, campaigns, and new practice and personal initiatives

Additional expectations

• Ability to anticipate needs and proactively solve problems before they arise


• Strong professionalism, confidentiality, and judgment at all times


• Flexibility to adjust schedule based on executive needs, including after-hours coordination when required

Our environment is dynamic, fast-moving, and highly patient focused — and we are looking for someone who excels in keeping operations organized, efficient, and on track

The ideal candidate will

• Demonstrate polished communication and writing abilities


• Be reliable, resourceful, and highly adaptable


• Maintain exceptional attention to detail and time-management skills


• Work well under pressure and manage multiple priorities seamlessly


• Possess strong technology proficiency (Microsoft Office + iOS software and CRM systems a plus)

Prior experience supporting a healthcare executive, plastic surgery office, or luxury service organization is strongly preferred.