Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

Location: Florida, USA

Employment Type: Full-time

Reports To: Chief Executive Officer (CEO)

Requirement: Chinese with USA citizenship

Travel rate: 90% of the time global traveling

Job Summary:

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be a detail-oriented professional with exceptional communication skills, capable of managing personal tasks with efficiency and confidentiality. This role requires flexibility, strong problem-solving abilities, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

1. Executive Support:
   • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (business and personal).
   • Act as a gatekeeper, prioritizing requests and ensuring optimal time management.
   • Prepare agendas, briefs, and presentations for meetings.
   • Handle confidential correspondence and documents with discretion.
2. Travel & Logistics:
   • Coordinate complex domestic and international travel itineraries (flights, accommodations, ground transportation, visas).
   • Anticipate and resolve travel disruptions proactively.
3. Personal Assistance:
   • Manage personal errands, family-related schedules, and household coordination as needed.
   • Liaise with vendors, service providers, and family office staff (if applicable).

What we offer:

Seniority level: Mid-Senior level

Job function: Administrative

Industries: Pharmaceutical Manufacturing