PMO Analyst (Remote- Greenville WI)

PMO Analyst - Are you ready to make a difference?

We're firm believers that schools should be the most incredible spaces on earth, designed to inspire students to reach, dream, and find success. Our workplace mirrors this philosophy, fostering a similar atmosphere for growth. Here, we not only encourage creativity and collaboration but also empower employees to determine their unique path towards success. Ready to be a part of this transformative journey?

Job Summary: The PMO Analyst supports the PMO and IT Finance with administration and reporting for OnePlan Project Portfolio Management (PPM) and Jira project management tools; monitors/reports over/under allocation of resources to ensure optimal resource allocation; prepares detailed analysis of actual and forecast capital costs; and manages the process for IT vendor invoices.

Work Location:

* This is a work-from-home role. * Qualified applicants will ideally be within 50 miles of our Corporate Headquarters in Greenville, WI.

Compensation Information:

* Annual salary range of $53,000.00-$64,000.00 with a defined annual incentive plan.

What you'll do:

* Project Management Office Analyst * OnePlan PPM system administration including resource setups, annual project planning preparation, and enhancement development. * Triaging, diagnosing, and troubleshooting user issues. Escalation of support issues to application vendor. * Assessment and implementation of requests to modify a OnePlan configuration or PMO process as it relates to OnePlan. Conduit for OnePlan enhancements with application vendor. * Oversite for weekly resource time accounting ensuring all resources submit time and it is approved by their respective manager.

* Power BI Reporting to complete weekly resource time reporting and Monthly internal labor reporting for capital projects. * Support IT staff in resource review and forecasting * Facilitate weekly resource capacity planning. * Weekly aggregation of project updates for status reporting. * Provide requirements for new Power BI reports and test reports before moving to production.

* Train new users and managers on OnePlan functionality for time accounting. * Document application configuration changes. * Document PMO processes. * Manage small, low-to-moderate complexity IT projects end-to-end, including scheduling, task coordination, risk tracking, and stakeholder communication, with guidance from senior PMs as needed * Jira Administration * Managing user permissions * Modifying or creating Jira fields, notifications, screens, workflows or automation * Escalating items with the vendor, as needed

* Capital Cost Reporting * Review monthly General Ledger detail for all costs charged to capital projects. * Reconcile detailed cost by project in OnePlan to Oracle General Ledger to ensure accurate reporting of actual project costs to date in OnePlan and on status reports. * Work with Project Managers to align estimated costs to complete with actual project cost to date to ensure accurate reporting for total capital forecast reporting and status reports. * Prepare monthly dashboard with cost to date, estimated cost to complete, total forecast, and variance to approved budget.

* IT Finance * Coordinate with Finance team for GL/Project coding for contract vendor resources using OnePlan resource time reporting. * Track invoices from other IT vendors against SOWs, order forms, quotes or other contracts. GL code invoices.

* Other duties as assigned.

What we expect you to bring to the table:

* Excellent knowledge of MS Excel * Familiarity with Project Portfolio Management tools. (i.e. OnePlan PPM and Power BI Reporting) * Familiarity with Information Technology concepts and terminology, including knowledge of the software development life cycle. * Self-motivated with the ability to work effectively, independently or as part of a team. * Excellent attention to detail and consistently high level of accuracy. * Exceptional interpersonal and communication skills; verbal, written and presentation. * Demonstrated strong customer service skills with the ability to partner with all levels of the organization.

Minimum Required Qualifications:

* 1-2 years of experience as an analyst in relative field (finance or project management or IT) * Excellent knowledge of MS Excel * Familiarity with Project Portfolio Management tools. (i.e. OnePlan PPM and Power BI Reporting) * Familiarity with Information Technology concepts and terminology, including knowledge of the software development life cycle.

Education and/or Certifications Required:

* Bachelor's degree or equivalent work experience

Benefits Package: We offer a comprehensive benefits package including Medical, Dental & Vision (effective day 1) basic life insurance, disability coverage, PAID parental leave, wellness programs, Health Savings Accounts, Flexible Spending Accounts, 401k, Educational Reimbursement, UNLIMITED paid time off and so much more!

We're determined to positively impact the future, one child at a time.

If you share our passion, we need to talk.

Just imagine what we could do together.

Physical and Mental Demands:

* While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, use a personal computer and telephone. This employee may occasionally have to operate business machines. Specific vision abilities required in this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mental demands include multi-tasking, decision making, problem solving, comparing, copying, computing, compiling, analyzing, coordinating, and synthesizing data.

Additional Information

* The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. * School Specialty, LLC. is a Drug-Free Workplace. All applicants are subject to a drug screen and background check as a condition of employment. * EEO/AA including Vets and Disabled * If you need reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information.

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Job Grade: 12