Procurement Coordinator

Job DescriptionJob DescriptionProcurement Coordinator

Description

The mission of the Allegheny County Department of Human Services (OHS) is to improve the health and well-being of the County's most vulnerable residents. OHS contracts with a wide range of organizations and individuals to provide quality human services to clients.The Procurement Coordinator will support DHS's mission by facilitating a competitive 

solicitation process that selects providers that will contract with OHS to provide new or 

updated services with the intention of continually improving the quality, equity and reach of human services in Allegheny County.

This is not a traditional supply chain position or government procurement position. Instead, the Procurement Coordinator is a crucial part of the human services system who procures quality service providers on behalf of Allegheny County residents. In DHS's competitive solicitation process, fairness and transparency are essential.

This Coordinator must be committed to public service and have a diverse set of skills-we are looking for a highly adaptable and collaborative person who can write, plan, analyze, organize, and coordinate projects. When applying to the position, be sure to use your cover letter to address why you are interested in the position and your relevant skills and experiences.

The Procurement Coordinator reports to the Procurement Manager and supports this manager and the program office deputy directors and other staff in the competitive solicitation process that includes Requests for Proposals (RFPs), Requests for Qualifications (RFQs) and Requests for Interest or Information (RFls). Providers submit a 

response to one of these solicitations, and a diverse evaluation committee made up of OHS representatives and external stakeholders evaluate the responses and choose the best provider for the service.

Responsibilities of the Procurement Coordinator include:Coordinating the evaluation of solicitation responses, including facilitating evaluator orientation sessions, consensus meetings with evaluators and oral presentations with proposing agencies.In partnership with subject matter experts and support and administrative offices, 

drafting, editing and publicizing RFPs, RFQs and RFls.Working with OHS fiscal and contracting units to facilitate the competitive solicitation and contracting processes.Serving as the point of communication with organizations submitting solicitation 

responses.Assisting with efforts to develop and refine the competitive solicitation process at 

OHSPromoting best practices for a fair and transparent competitive solicitation process 

for DHSWorking on additional projects outside the competitive solicitation process

Knowledge, Skills and AbilitiesDemonstrated commitment to or interest in public service, local government and/or 

human servicesPersonal and professional commitment to anti-racismAbility to clearly communicate (written/verbal) with diverse audiences and to work in teamsAbility to deliver high-quality work products with limited levels of supervision, within required time frames, using a very collaborative approachAbility to maintain a high degree of flexibility while consistently focusing on DHS's 

mission, strategic initiatives and high standardsAbility to facilitate decisions that serve Allegheny County residentsWillingness and ability to learn and respond quickly on subject areas within the 

human services fieldAbility to listen to and respect people with varied experiences; sensitivity to cultural 

diversity in the workplace and toward clientsOutstanding project management, planning and organizational skillsDemonstrated skill in analyzing complex information and presenting results in a 

professional and accessible mannerAbility to establish and sustain internal and external relationships and to collaborate with other organizations and individualsConsistently able to exercise sound judgmentDemonstrated ability to set priorities and accomplish a wide variety of tasksStrong computer literacyAbility to sit at a computer for long periods (2 plus hours) and traverse the building 

carrying up to 10 pounds (files, books, etc.)Education/Experience Requirements

Master's degree from an accredited college/university in a field related to human services or 

Bachelor's degree from an accredited college/university in a field related to human services, plus 2 years relevant work experience.

• OR

Any equivalent combination of education and experience which meets the required knowledge, skills and abilities.

If hired for a position, candidates would work for Allegheny County, Department of Human Services and be employed by Great Lakes Behavioral Research Institute.

About Allegheny County Department of Human Services (DHS)

In Allegheny County, we appreciate people who think big, act boldly, and care about making a difference. You don't have to be from here to feel at home, or to make your mark. With only 1.3 million people in the County, it is small enough for motivated people to get things done.

Allegheny County's Department of Human Services (OHS) is a perfect place to get things done that directly affect people in need in a positive and lasting way. We help children grow up safer and healthier, older adults remain able to live independently, and neighborhoods to thrive. Our mission is to improve the health and well-being of people in Allegheny County.

OHS is the largest agency in Allegheny County government, with a budget of nearly $1 billion. OHS serves over 200,000 people a year through services that include: Protecting children and youth from abuse and neglect and preventing future occurrences of maltreatment; improving child wellness through family support, home visiting, early intervention and in-home services; providing treatment for behavioral health issues such as substance use disorders and mental illness; managing the care of adults with intellectual disabilities; preventing unnecessary nursing home stays; and services that prevent homelessness and provide shelter and housing for families and individuals.

Why DHS?It is innovative. Most recently, the national attention and awards we've gotten are for how OHS integrates data and uses them to improve the safety and well-being of children through tools that support front-line staff in making decisions (using predictive analytics).OHS is diverse, but we strive to be even more inclusive. Our director has made it his top priority that OHS is "the kind of place where a diverse group of talented people want to come, grow, and do their best work." This includes equity in hiring and advancement, as well as in unleashing the creativity and ideas of staff at every level of OHS.It has strong, assertive leaders.

We do not hire yes-people. You can make a big impact here. We stand out as one of the best human services organizations in the country.

But we need problem-solvers, innovators, and terrific leaders to make sure we are smart in how we use our funding so that we reach the people who most need our help to make their lives better.This position will be formally employed by Community Family Advocates. In this capacity, the individual will report directly to Allegheny County Department of Human Services and will carry out day-to-day responsibilities under the direction, supervision, and operational guidelines of the Allegheny County Department of Human Services. While Community Family Advocates will serve as the official employer for administrative and human resources purposes, the role will function as an integrated part of Allegheny County’s team.Powered by JazzHRL3khplNQb5