Project Coordinator

Job Description

Job Description

Summary

We are representing a reputable and growing mechanical contractor in San Diego seeking a Project Coordinator to support HVAC and plumbing projects across a range of commercial and institutional markets. This position offers a dynamic opportunity to work closely with Project Managers, field teams, and clients — helping ensure smooth project delivery from start to closeout.

This is a great opportunity for someone with strong administrative and organizational skills who enjoys working in a construction setting and wants to grow within the mechanical trades.

Key Responsibilities

• Provide day-to-day project coordination and administrative support to the Project Management team

• Maintain project documentation, including RFIs, submittals, meeting minutes, and change orders

• Assist with subcontractor communications, scheduling, and compliance tracking

• Help prepare and submit project documentation packages including closeout binders and O&M manuals

• Coordinate material and equipment deliveries with vendors and field teams

• Track project milestones, assist with scheduling updates, and maintain document logs in Procore or similar platforms

• Support billing processes, including gathering backup and preparing applications for payment

• Help manage safety documentation, jobsite logs, and quality control paperwork

• Communicate regularly with internal departments and external stakeholders to ensure project continuity

Qualifications

• 2+ years of experience in construction administration or project coordination; mechanical or HVAC experience preferred

• Familiarity with HVAC or plumbing systems and terminology is a plus

• Experience using construction management software such as Procore, Bluebeam, or Microsoft Project

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)

• Highly organized and detail-oriented with strong written and verbal communication skills

• Ability to support multiple projects simultaneously in a fast-paced environment

• Positive, team-first attitude with a willingness to learn and grow

Compensation & Benefits

• Competitive hourly or salaried compensation (commensurate with experience)

• Full medical, dental, and vision coverage

• 401(k) plan with company match

• Paid holidays, PTO, and sick leave

• Career advancement opportunities within a stable and growing mechanical contractor

• Supportive work environment with a commitment to mentorship and employee development