Project Coordinator

Job Description

Job Description

Job Title: Project Lead Coordinator– Reconciliation & Inventory Management

Location: Chesterton

Reports To: Leadership Team

About the Role:

Our client is seeking a detail-oriented and proactive Project Lead to oversee the reconciliation of past invoices, manage billing-related inventory, and ensure accurate reporting across internal systems. This role requires a strong background in project coordination, financial tracking, and data management, with the ability to lead teams, provide clear direction, and maintain consistent communication with leadership

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Key Responsibilities:

• Lead the reconciliation process for past invoices that were not billed, ensuring accuracy and timely resolution.
• Review and manage inventory in Microsoft Teams and OneDrive, confirming items that require billing.
• Utilize Google Sheets and Microsoft Excel to track, analyze, and update financial and inventory data.
• Maintain and update shared files to reflect real-time progress and project status.
• Conduct weekly check-ins with the leadership team, presenting project updates, key findings, and next steps.
• Provide direction to team members during calls, ensuring alignment on priorities and deliverables.
• Collaborate cross-functionally to identify amounts on client balances that need to be billed out and follow through on resolution.
• Ensure accurate documentation and reporting of reconciliation progress and billing activities.

Qualifications:

• Proven experience in project management, reconciliation, or financial tracking.
• Strong proficiency with Microsoft Teams, OneDrive, Google Sheets, and Microsoft Excel.
• Excellent organizational and analytical skills, with a strong attention to detail.
• Effective communication and presentation skills, with the ability to clearly share updates with leadership and direct teams.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Previous experience in inventory and billing processes preferred.

Why Join Our Clients Team:

This client values precision, collaboration, and accountability. This role offers the opportunity to lead meaningful projects that directly impact company performance while working alongside a supportive and results-driven team.