Purchasing & Procurement Associate

About the Role: As a Purchasing & Procurement Associate, you will contribute to the procurement process by handling essential tasks related to acquiring goods and services. Your role will directly support the organization's ability to maintain a steady flow of resources, ensuring continuity in operations and helping to meet customer demand. This role offers a great opportunity to learn and grow within a dynamic working environment that values precision and efficiency.

Responsibilities: • Assist in preparing and processing purchase requisitions and orders. • Monitor purchase orders to ensure timely delivery of goods and services. • Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule. • Maintain procurement records, such as items or services purchased, costs, delivery, product quality, and performance. • Verify purchase requisitions by comparing items requested to master list; clarify unclear items. • Assist with the resolution of inventory discrepancies. • Support inventory management by ensuring proper documentation and inventory levels. • Follow up on overdue orders and update records accordingly. • Respond to routine procurement inquiries. • Assist in maintaining supplier relationships and ensuring compliance with company procurement policies.

Skills: • Attention to Detail: Ability to perform tasks accurately and thoroughly. • Communication Skills: Effective verbal and written communication with internal teams and suppliers. • Basic Procurement Knowledge: Understanding of procurement processes and related documentation. • Time Management: Ability to manage tasks efficiently within established timelines. • Vendor Relationship Management: Basic ability to manage and communicate with vendors. • Organizational Skills: Capability to manage multiple responsibilities and maintain accurate records. • MS Office Proficiency: Basic proficiency in Microsoft Office applications for managing procurement documents. • Problem-Solving Skills: Ability to handle minor issues and escalate larger problems appropriately.

Level criteria B1 (for internal use only): • Requires basic knowledge of operational or administrative processes to perform routine and straightforward activities • Solves routine problems in own work following established procedures • Works under close supervision with detailed instruction or with clearly defined procedures • Communicates general information within department Our Interview Practices