Resource Manager (Event Production)

Be Extraordinary.

At Jack Morton, we manifest culture for our clients, people and the communities. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be extraordinary because we believe in being extraordinary.

We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack.

So, if you want to help shape the future of an entire industry, you are just who we are looking for! If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you.

That brings us to you!

You are a Resourcing Manager who will drive freelance recruiting and team building in our fast-paced creative agency. You will act as a crucial conduit of information between account, production and creative departments. You will be responsible for leading staffing decisions, ensuring proper staff utilization of the office and review project health from the perspective of hours spent.

You will also support office management. This position requires strong organizational and planning skills, decision-making within the scope of the position’s responsibilities, and the use of discretion and good judgment. This role will be reporting into the Director of Operations based in Singapore.

What you’ll be doing

Core ResponsibilitiesGrow and manage our freelance pool of creatives, production and account talent – we want a revolving door of amazing people to meet!Lead meetings relating to resource managementBe the conduit of information between account, production and creativeOwn the planning document that allocates resource to projects, and present potential resource configurations based on requirements and availabilityProvide consultative guidance for project teams when developing project plans and approach. This may include talent recommendations, guidance on hours needed to complete the project, and provide proactive solutions for delivering client and pitch workProactively manage team bandwidth tracking hours per week, throughout the year. Flag and provide solutions when the bandwidth exceeds reasonable expectations.Negotiate contracts and equitable fees with freelancers/suppliers working closely with the main stakeholders to ensure that resourcing is on budgetUnderstand staff skillsets and assign resources based on resource skillset and project needsProvide leadership and direction to creative staff, managing the creative workflow process through regular check-ins to ensure high quality creative output that is aligned with our vision of a brand experience agencyManage projects to ensure that creative resources (external and internal) are assigned and scheduled effectively, costs are monitored, and appropriate budgets are developedParticipate in project kick-off and debrief sessions whenever possible to ensure efficient resourcing and recap

Recruitment and Project StaffingYou’ll manage full cycle freelancing recruiting process using the internal systemsFacilitate interview process and hiring discussions with interviewers and hiring managersDrive offer process, including offer approval, extending offers and closing candidatesEnsure freelancers have a positive experience at Jack, streamlined to allow them to do a great job with minimum administrative delay whilst completing all necessary paperwork in a timely fashionPlay an active role in freelancer retentionAct as an internal and external representative of Jack MortonHelp drive and maintain the agency cultureCreate a positive environment daily where creativity can flourish

The person we are looking for, would ideally haveWorked in Events Production as a recruiter, a resource manager or a project manager by title, but more than that, you see yourself as a staffing problem solver. You love spreadsheets and tracking data and understand that using data improves overall decision makingSolid understanding of events production, the people and work that goes into itStrong negotiation, communication and problem-solving skillsContagious passion for the power of brand experiences in a digital ageExperience setting up, documenting and executing a resourcing processYou are organized and able to handle multiple tasks in a fast-paced environmentYou care about the team and ensure that they are not only busy, but working on the kinds of things that make them excelAbility to handle sensitive and confidential informationYou have a sense of humor – you take work seriously, but not yourself

Equal Employment Opportunity

Jack Morton is proud to be an equal opportunity employer. Jack Morton is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.