Senior Executive Assistant & Operations Coordinator

Position: Senior Executive Assistant & Operations CoordinatorLocation: AhmedabadType: Full-Time, In OfficeExperience: 2 to 4 years

About the CompaniesthriveSpaceMentors students aged 6 to 16 through structured, personalised guidance that builds clarity without pressureWorks with families across India, the Middle East, Singapore, the UK, and beyondOver 500 students mentored globally, including those from UWC, Eton, Dhirubhai Ambani International, The British School, Harrow International, Jumeirah College etc

KinshipOne of its kind program in India that brings Indian families together through curated day experiences and short retreats in natural settingsFocused on parents and their children between ages of 9 to 13, a window where connection matters mostOffers day-long immersions, travel retreats, vision workshops, and community/ nature based experiencesA young and growing venture with significant ground to cover

We're backed by two strong business groups based out of Ahmedabad, Gujarat - DA Group India & Chiripal Group of Industries in Ahmedabad with presence in various sectors including Real Estate, Education (schools/colleges), Manufacturing (textiles, plastics, chemicals), Renewable Energy, Logistics, Events, AI Based Startups and offer opportunities to eventually learning cross sectors based.

About the Role

A high-visibility role that places you at the intersection of education, experiential design, and entrepreneurship. You will work directly alongside the co-founder, gaining firsthand exposure to how ventures are built, scaled, and operated across industries. Throughout this role, you will collaborate with a diverse network of professionals, from agency partners and event coordinators to education experts, school administrators, and families from across the globe.

Designed for someone in their career who wants to build a broad, high-impact skill set. The interdisciplinary nature of this role means no two weeks look the same, and the learning curve is steep by design. A smaller component of the role includes personal coordination and logistics support.

Primary Responsibilities

ThriveSpace Operations SupportSupport meeting scheduling, student task tracking, and coordination for our co-founder (Ambica)Support hiring for new positions end-to-end, from posting and sourcing to interview coordination and onboardingLiaise with the ThriveSpace team to keep communication and timelines on trackConduct research as and when needed across any active project or ventureThis could range from opportunity and partner mapping to vendor research to anything else that requires investigatingSource and screen candidates, conducting initial evaluations to identify strong fits before advancing them in the hiring process

Active Ventures and Project ManagementCoordinate day-to-day project management for Kinship and other active ventures, including timelines, deliverables, agency coordination, and follow-upsHandle pre-event logistics and on-ground support for Kinship events, from planning all the way through to executionResearch opportunities, partnerships, or resources relevant to any active project as and when neededTrack action items across all ventures and make sure nothing slips through

Personal Tasks for the co-founderSupport with personal branding related logistical coordination with marketing agencies if neededCoordinate travel for co-founder, including flights, stays, visas, and related logisticsManage third-party vendor coordination for repairs, maintenance, and online orders, from finding the right people to following up on timelines and delivery

QualificationsBased in Ahmedabad and available to work on-site1 to 3 years of experience in admin/operations, project coordination, event management, or school management

Required SkillsStrong project management skills and the ability to juggle multiple moving parts without dropping the ballClear communicator, both written and verbalComfortable with ambiguity and able to figure things out independentlyProficient with Google Workspace, Asana, Zoom, and basic project tracking toolsProactive and someone who takes ownership without being askedDiscreet and professional, especially when handling sensitive or personal informationGenuinely comfortable with a mix of strategic coordination and hands-on executionEmpathetic, kind, willing to learn with ability to constructively receive and share feedback

Preferred SkillsDirect access to how a founder thinks, operates, and builds across multiple venturesCompetitive pay with the opportunity to grow into business development rolesFull visibility into project planning, hiring, partnerships, and organisational strategyWork that spans education, family experiences, and entrepreneurship, so you are never stuck doing just one thingA fast-moving, collaborative environment where your contributions are seen and valuedAs you grow, you can move into independent project leadership, operations management or in senior management roles

Pay range and compensation packageCompetitive pay with the opportunity to grow into business development roles.

Equal Opportunity StatementWe are committed to diversity and inclusivity.

Next StepsSend us your updated resume and a short note on why this role excites you.