Accounts Payable Assistant (Hiring Immediately)

divh2Accounts Payable Assistant/h2pExcited to grow your career?/ppWe value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!/ppOur people make all the difference in our success./ppCompensation Grade/ppThe Accounts Payable Assistant is responsible for processing invoices via multiple SAP systems for goods services, employee expense reimbursements. This includes all aspects of the payable process, including invoice processing, scanning, indexing, account coding, invoice filing, issue resolution and responding to inquiries from vendors and internal customers.

This role is expected to follow the Accounts Payable Coordinators lead. Ensure all invoices are processed in an accurate and timely manner for the Acetyls Texas City business./ph3Accountabilities of the Job:/h3pAccountability 1: SHE Excellence/pulliThis position and all positions with the INEOS requires that the incumbent commit to learning, following, and practicing INEOS 20 Principles of Process Behavioral Safety as applicable to the position. These Principles are posted throughout each facility and each employee must also commit to following INEOS Life-Saving rules on a daily basis./li/ulpAccountability 2: AP Processing/pulliEnsure all invoices are processed accurately and timely within SAP and in accordance with the Delegation of Authority and agreed workflow./liliRoute invoices to the appropriate department timely, liaising and educating stakeholders to ensure the correct cost center, WBS element and GL account are assigned in accordance with Company policy./liliExecute AP tasks in accordance with established procedures/controls and per the guidance from the AP Coordinator and Finance Controller./liliEnsure the invoice processing backlog does not exceed 3 business days on a rolling basis.

This role is expected to be able to process circa 100 invoices per day./liliProcess employee expenses, ensuring sufficient evidence is supplied, is within the Delegation of Authority and complies with site policies where applicable./liliReview open purchase orders to ensure balances are current, payable and in the correct currency./liliPrepare payment proposals to ensure all creditors are paid on time whilst maximizing available credit terms./li/ulpAccountability 3: Data Management/pulliWork with the Procurement team to maintain master data in SAP with approved authorization./liliMaintain the supplier accounts ensuring they are current and reconciled to supplier statements. Resolve any aged creditors, escalating where necessary./liliResolve discrepancies on vendor accounts by investigating SAP/liliBuild and maintain good working relationships with key suppliers and organizations including external auditors./li/ulpAccountability 4: Reporting/Compliance/pulliGenerate and analyze AP reports to provide insights into financial performance and process effectiveness. Use data to recommend and drive process optimizations./liliEnsure adherence to internal controls and compliance with relevant laws and regulations.

Conduct regular audits to verify the integrity and accuracy of AP transactions./liliOversee regular reconciliation of the AP subledger to the general ledger, prepare and review AP aging reports and other relevant financial reports, and assist in month-end and year-end closing activities./liliWhen required, provide cash forecasting information for weekly and monthly cash flow reporting./liliJoin ad-hoc project teams in order to help INEOS Acetyls achieve specific goals/liliAny other finance duties as they arise./li/ulh3Required Profile:/h3pExperience Technical Skills:/pulli18 years of age with a high school diploma or GED, associates degree preferred./liliIntermediate user of Microsoft Excel to filter, compile and analyze data./lili3+ years experience in SAP or equivalent ERP systems required/liliKnowledge and proficiency in finance and accounting principles./liliThe ability to manage conflicts between suppliers, internal customers, and/or other team members is essential./liliSolid understanding of basic bookkeeping and accounts payable principles/li/ulpCompetencies Behavioral Skills/pulliThe position requires a high degree of organizational skills, procedural discipline, and follow-through./liliProactive and have strong interpersonal and communication skills to resolve issues and present information effectively and persuasively, with the skill of negotiating both internally and externally./liliAbility to translate ideas into action, and gain the respect and cooperation of team members./liliAptitude to identify and respond to stakeholder needs./liliAttention to detail./liliAbility to work under significant time pressure and still deliver a reasoned outcome./li/ul/div