Accounts Payable Specialist

Accounts Payable Management End-to-end understanding of Procure-to-Pay (P2P) process. Perform three-way matching of Purchase Orders (POs), Goods Receipt Notes (GRNs), and vendor invoices. Verify invoice details, coding, approvals, and supporting documentation; record transactions in books of accounts.

Manage vendor onboarding and maintain vendor master data. Monitor invoice approvals and resolve discrepancies with internal stakeholders and vendors. Maintain vendor master records and ensure compliance with company policies.

Vendor Reconciliation Perform periodic vendor account reconciliations. Investigate and resolve invoice mismatches, payment issues, and vendor queries. Coordinate with procurement and business teams to ensure timely resolution of outstanding items.

Financial Reporting & Compliance Support month-end and year-end closing activities related to accounts payable. Prepare AP aging reports and other management reports. Ensure compliance with accounting standards, tax regulations, and company policies.

Assist during internal and external audits by providing required documentation and explanations. Process Improvement Identify opportunities to improve AP processes and controls. Support automation initiatives and ERP system enhancements.

Ensure adherence to internal controls and approval workflows. Team Support Guide and mentor junior accounts executives. Coordinate with cross-functional departments including Procurement, Finance, Treasury, and Operations.

GST Reconciliation Perform monthly reconciliation of purchase registers with GSTR-2A and GSTR-2B. Identify discrepancies such as missing invoices, duplicate entries, incorrect GSTINs, tax amount mismatches, and ineligible Input Tax Credit (ITC). Track and follow up on unmatched invoices with vendors and procurement teams.

Prepare reconciliation reports and exception summaries for management review. Required Qualifications Bachelor’s degree in Commerce, Accounting, Finance, or related field. 4–8 years of experience in Accounts Payable. Strong understanding of accounting principles and AP processes.

Experience in Tally Prime. Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, reporting functions). Required Skills Strong analytical and problem-solving abilities.

Attention to detail and accuracy. Good communication and stakeholder management skills. Ability to meet deadlines in a fast-paced environment.

Knowledge of GST, TDS, and other applicable tax regulations. Experience in vendor management and reconciliations