Accounts Payable Specialist

Working Hours : 7 am to 3 pm EST US Time Job Summary The Accounts Payable Specialist is responsible for the organization's accounts payable process, ensuring timely and accurate processing of invoices, vendor payments, expense reports, and financial records. This role supports month-end closing activities, maintains vendor relationships, and ensures compliance with company policies. The role requires strong attention to detail, organizational skills, and knowledge of accounting principles.

Job Description Take ownership of Vendor Onboarding, gathering vendor documents, and filing them while onboarding them in Business Central. Monitor Accounts Payable mailbox daily for invoices, statements and vendor communication. Review, verify, and post vendor invoices in Business Central against related Purchase Orders.

Match purchase orders, invoices, and receiving documents (three-way matching). Create a payable package including purchase order, invoice, and receiving document with date/timestamp. Maintain vendor folders and packages on SharePoint.

Reconcile vendor statements and resolve invoice discrepancies. Maintain accurate accounts, payable records, and filing systems. Respond to vendor inquiries regarding payments and account status.

Monitor payment due dates to ensure timely payments and avoid penalties. Assist with month-end and year-end closing activities. Prepare AP aging reports and other financial reports as required.

Ensure compliance with company policies, accounting standards, and tax regulations. Support internal and external audits by providing required documentation. Collaborate with purchasing, receiving, and finance teams to resolve issues.

Key Skills Invoice Processing Vendor Management Account Reconciliation Three-Way Matching ERP Systems Microsoft Excel Financial Reporting Data Entry Accuracy Time Management Problem Solving Communication Confidentiality Qualifications Bachelor's degree in Accounting or related field 1 - 2 years in accounting or related field Strong understanding of General Ledger system and Accounts Payable processing Strong organizational, analytical and recording skills Detail oriented Proficient in Microsoft Office suite