Administrative Assistant

We are an ASX listed mining exploration company (small cap).Our Head Office is based in Sydney CBD and we have a Fiji Office.The Administrative Assistant will be responsible for providing administration support to the Head Office team.

Key responsibilities

• General office support including reception, mails, couriers
• Printing, binding & couriering presentations to overseas office
• Effecting office supplies, equipment and stationery orders
• Facilities management of the office including procurement and being key contact for third-party service providers
• Supporting management/team with preparation & updating of contracts, corporate presentations and correspondence
• Coordinating travel including booking flights & accommodation for consultants and directors
• Share registry work
• Assist coy sec work: Prepare offer letter, placement of shares, share transfer
• Liaising with Share Registry and attending to shareholders requests
• Computer Share Registry – significant movement report, holding balance report
• Other ad hoc work as required

Skills

• Good document presentation and MS Office skills
• Strong verbal and written communication skills
• Proactive approach – must be able to work to instruction as well as autonomously
• Flexibility and great attention to details
• Happy working with wide-ranging responsibilities