Administrative Assistant (F/M/D)

Job Offer: Administrative Assistant – Frontex, the European Border and Coast Guard Agency

Location: Warsaw

Job Description:

We are looking for an Interim Administrative Assistant to join the Corporate Services and Strategy Division

Key Responsibilities

• Providing administrative support in general procedures and document flow,
• Entering data and managing electronic databases,
• Preparing reports, notes, letters, and statistical summaries,
• Organizing online and in-person meetings, including minute-taking,
• Handling correspondence, travel arrangements, and agenda management,
• Assisting with financial commitments, procurement requests, and expense reimbursements,
• Archiving financial documents (invoices, bank statements, payment records),
• Monitoring functional mailboxes and liaising with internal and external stakeholders,

Requirements

• Experience in administrative work, preferably in HR, finance, startegy, operations,
• Proficiency in electronic systems and databases,
• Strong command of English, both written and spoken,
• Attention to detail, good organizational skills, and ability to work in a team,
• Knowledge of administrative procedures is an advantage.

We Offer

• Stable employment with an attractive salary,
• Opportunity to gain experience in an international environment,
• Professional development and internal training,