Administrative Assistant

This role requires organizational and process-oriented skills, integrating shipping responsibilities with general administrative duties while maintaining accuracy, confidentiality, and collaboration.

Admin Assistant – Job Description

• Maintain records and filing systems in electronic and physical formats.

• Perform daily site shipping tasks involving time-sensitive materials and deadlines; may include lifting up to 50 lbs. and extended periods of standing during inventories.

• Ensure confidentiality is maintained.

• Address routine and non-routine inquiries.

• Work independently and remain focused on assigned tasks.

Safety

• Participate in on-site safety standards.

• Serve as a member of the Joint Health and Safety Committee.

Working Conditions

• Position is office-based and located on site.

• Standard business hours with occasional overtime possible during peak periods.

Qualifications

• Capable of working independently and as part of a multicultural, multidisciplinary team.

• At least two years of experience in administrative support.

• Organizational skills, attention to detail, and professional communication abilities are necessary.

• High school diploma required; post-secondary education preferred.

• Proficiency in Microsoft Office Suite; familiarity with inventory and safety management systems considered beneficial.

• Ability to organize tasks, communicate effectively, and solve problems.