Assistant Registrar (Examinations)

Job Designation: Assistant Registrar (Examinations)

Job Summary:The Assistant Registrar (Examinations) is responsible for planning, coordinating, and managing all examination-related activities to ensure smooth and compliant conduct of examinations. The role includes handling student grievances, maintaining accuracy and confidentiality of examination data, and supporting the Controller of Examinations in ensuring timely and error-free execution of processes.

Key Responsibilities

Plan, coordinate, and oversee the conduct of examinations (internal and external)Manage end-to-end examination processes, including scheduling, logistics, and executionCoordinate with academic departments for exam timetables, paper setting, and evaluation processesEnsure secure handling of question papers, answer scripts, and results dataAddress and resolve student grievances related to examinations in a timely mannerMaintain and update examination records, databases, and MIS reportsAssist in preparation and publication of results and related reportsEnsure compliance with institutional policies and regulatory requirementsLiaise with regulatory bodies and external agencies as requiredSupport the Controller of Examinations/Dy. Registrar in all examination-related functionsAnalyse examination data and generate insightful reports for decision-makingEnsure adherence to timelines, confidentiality, and process integrityStrong understanding of examination systems and academic administrationAbility to manage sensitive and confidential information with integrityDetail-oriented with strong analytical and problem-solving abilities

Educational QualificationsMaster's Degree with at least 55% marks or equivalent GPA from a recognized university

Professional CertificationsCertification in education administration, data analytics, or examination management (desirable)

Professional ExperienceMinimum 7 years of administrative experience as a Superintendent or in an equivalent roleExperience in educational institutions is preferredPrior experience in examination management will be an added advantage

Skills and CompetenciesProficiency in MS Excel and data management toolsStrong analytical and reporting skillsExcellent communication and coordination abilitiesHigh level of accuracy and attention to detailAbility to work under pressure and meet strict deadlinesStrong organizational and multitasking skillsProblem-solving mindset with a focus on process improvement