Corporate Paralegal (Hiring Immediately)

Updated: Jun 04, 2025 - The Corporate Paralegal researches, analyzes, and assists with legal and compliance issues, including drafting and reviewing contracts, pleadings, and other legal documents, and preparing responses to subpoenas. This role includes providing administrative support to the Legal Department, managing regulatory filings, and monitoring compliance with applicable laws and regulations. Additionally, the paralegal works with outside counsel on litigation matters, supports policy development, and advises on Privacy and Anti-Money Laundering Programs.

A Review of Professional Skills and Functions for Corporate Paralegal 1. Corporate Paralegal Duties Corporate Bookkeeping: Managing corporate books and periodic filings for a privately held company and its group subsidiaries

Insurance Documentation: Manage receipt and handling of insurance certificates and documentation from suppliers, customers, and partners

Insurance Notifications: Provide timely notifications and updates to insurance carriers

State Licensing: Assisting in the application and maintenance of numerous state licenses for lending and other consumer financial services

Billing Platform Administration: Implement and administer a billing platform through which the company’s outside counsel bills for services, and the internal processes

Accruals and Payments: Ensuring that proper accruals are taken and approved bills are correctly classified and routed to the company’s payment systems

Legal Research Support: Support the team in research of statutes, regulations, judicial/administrative decisions, and administrative agency opinions or no-action

Intellectual Property Management: Managing USPTO filings and providers relating to a small portfolio of marks, domains, and patents and assisting with clearance and monitoring

Spending Reports: Assisting in creating periodic reports regarding the company’s spending and progress toward the team’s objectives

Governmental Submissions: Preparing monthly governmental submissions in conjunction with the NYRA legal department

Contract Management: Supporting simulcast department with contract preparation, execution, processing, and distribution to relevant parties

Legal Research: Undertaking legal research in a variety of areas, as requested by attorneys

Paralegal Support: Provide skilled paralegal support to the General Counsel, as well as administrative support

File Maintenance: Maintain corporate and trademark files

Intellectual Property Support: Work with internal divisions to provide support for intellectual property matters

Trademark Liaison: Act as liaison with outside trademark counsel

Stock Grants Tracking: Maintain and track records of stock grants for directors in the stock database

SEC Filing Management: Maintain EDGAR filing numbers and file SEC reports for Section 16 filers and other SEC filings (8-Ks, S-8s, etc.)

Proxy Report Preparation: Prepare reports for use in proxy statements

Board Meeting Support: Assist in preparation of board meeting materials, monitoring recurring agenda items and maintenance of board portal, assist in board meeting logistics

Shareholder Relations: Assist with the corporate secretarial functions regarding shareholder relations, acting as transfer agent liaison

NYSE Maintenance: Maintain the New York Stock Exchange website

Audit Updates: Work with General Counsel in requesting and preparing audit update letters

Questionnaire Management: Manage the director and officer questionnaire process

• Corporate Paralegal Responsibilities Cross-Functional Collaboration: Effectively collaborate with cross-functional teams and other legal colleagues to solve problems, build partnerships, and accomplish critical business objectives

Contracts Process Support: Assist with the contracts process, including maintaining the Company’s contracts system

Contract Negotiation: Drive contract negotiation (Service Agreements, Consulting Agreements, Statements of Work, etc.) and assist with more complex agreements

Contract Process Efficiency: Drive increased efficiency, coordination, and effectiveness of contract processes and support to meet the needs of the business and other key stakeholders

Contract Playbooks: Develop, implement, and maintain contract playbooks

Legal Templates Management: Maintain and update legal templates, policies, and process documents

Corporate Policy Manual: Maintain the corporate policy manual

Litigation Discovery: Assist in litigation discovery projects

Garnishment Monitoring: Monitor garnishments received through the registered agent

Contract Management Database: In conjunction with the Finance Department, maintain the contract management database

• Corporate Paralegal Job Summary Transaction Summaries: Preparing and maintaining transaction summaries and checklists

Entity Management: Formation, management, and dissolution of entities and maintaining a corporate record-keeping database

Due Diligence Review: Reviewing title and survey on proposed transactions, together with zoning reports and other due diligence items, as well as coordinating with the vendors providing such services

Earnest Money Coordination: Coordination of earnest money deposits with escrow agents

Closing Document Preparation: Assisting the attorneys with the preparation of closing documents and delivering packages into escrow

Closing Binders: Preparing closing binders and maintaining an electronic database of closing and due diligence files

Lease and Loan Abstracts: Preparation of lease and loan abstracts

Organizational Documentation: Review and preparation of organizational and authority documentation, including authorizing resolutions

NDAs and Contracts: Review/file Non-Disclosure Agreements (NDAs) and vendor contracts

Document Management Protocols: Co-develop and re-enforce company-wide document management protocols in coordination with the company’s other functions

Project Oversight: Operate seamlessly within multi-disciplinary task teams and oversee special projects

• Corporate Paralegal Accountabilities Governance Management: Assist with the management of the corporate governance function

SEC Filings: Assist with SEC filings including Section 16 filings, SEC periodic reports, investor communications, and related matters, and maintain a calendar of required filings

Board Meeting Support: Assist attorneys with the preparation of materials, logistics, and minute book recordkeeping for all Board of Directors and Committee meetings

Governance Records: Maintain corporate governance records and matters related to directors and officers

Proxy Statement Management: Project manage all matters related to the proxy statement and annual stockholder meeting

Policy Implementation: Assist with oversight and implementation of corporate policies

Subsidiary Governance: Manage corporate governance matters for international and domestic subsidiaries, including complying with applicable corporate governance requirements and managing corporate entity records and organizational charts

M and A Support: Provide support for mergers and acquisitions and equity investments, including due diligence, agreements, certificates, checklists, and other documents

Audit Response: Assist in responding to requests for information and documents from the company’s internal and external auditors, regulators, partners, and other stakeholders

Compliance Support: Support compliance matters including corporate policies, conflicts, and related parties, and covered person list for the trading window

Legal Operations: Assist in legal operations

• Corporate Paralegal Functions Document Preparation: Prepare, review, and revise legal documents under the supervision of the Legal Team’s attorneys

Filing Management: Prepare and file Annual Reports, Statements of Information, and other required filings in the various jurisdictions in which relevant entities are qualified to do business

Secretary of State Updates: Maintain and update Secretaries of State’s files concerning any changes in corporate information, officers, etc.

Information Organization: Review, analyze, and organize factual information and documents

M and A Due Diligence: Assist with the preparation and review of schedules and due diligence materials related to M and A and other transactions

Ancillary Document Preparation: Assist with the preparation of a wide variety of ancillary documents related to M and A and other transactions

Legal Onboarding: Assist with legal onboarding and integration of local practices

Document Summary: Review and summarize salient points of legal and business documents

Business Research: Perform business research (i.e., market background, financial statements/releases, government activities/rulings, etc.)

Entity Formation: Form corporate entities and maintain them in good standing

Signature Collection: Obtain signatures of corporate executives on important documents

Administrative Support: Perform other legal and administrative tasks at the request of the Legal Team’s attorneys

• Corporate Paralegal Job Description Contract Review: Assist with the contract review process and negotiate and manage non-disclosure agreements and other recurring commercial agreements

RFP and RFQ Support: Assist with preparation and response to RFPs and RFQs

Government Contracts: Assist with Federal, State, and local government tenders and contracts

Contract Database Management: Maintain contract database summarizing key terms of contracts, and maintain contract repository

Contract Platform Implementation: Assist in the implementation of the contract management platform

Template Maintenance: Maintain a library of company pre-approved contract templates and forms

Board Governance: Prepare, maintain, and organize board minutes, resolutions, and consents and assist in corporate governance of global subsidiaries

Trademark and Patent Support: Help prepare materials for trademark registration filings and maintain trademark and patent application database

M and A Support: Provi