Director of Alumni Relations and Event Planning: Villa Angela-St. Joseph High School

Director of Alumni Relations and Event Planning: Villa Angela-St. Joseph High School

Catholic Education - Cleveland, Ohio

Catholic Diocese of Cleveland

Alumni Relations Responsibilities

• Develop, plan, and execute comprehensive alumni programs and activities to increase alumni engagement, including events, networking opportunities and gatherings to promote involvement with and support of VASJ.
• Collaborate with Director of Marketing and communications to manage alumni communications, newsletters, and social media posts.
• Plan, execute, and oversee all class reunions, and alumni gatherings for alumni from St. Joseph High School, Villa Angela Academy and VASJ.
• Engage in collaborative stewardship and relationship management with the Advancement Department.
• Ensure accurate maintenance of alumni records and contact information.
• Generate interest and participation of alumni and friends to our school through new and innovative programs.
• Coordinate efforts of the VASJ Young Alumni Association – increasing membership/involvement, planning meetings, and creating opportunities to give back to VASJ with time, talents and treasures.
• Communicate with alumni prospects for fundraising, as necessary.
• Possess strong communication skills, including strong listening skills and the ability to work independently and collaboratively with a high degree of organizational skills.
• Represent VASJ, when required, at school and non-school events.
• Perform all other duties or tasks as may be required by the Director of Advancement

Event Planning Responsibilities

• Event planning, design and production within time limits.
• Ability to manage multiple projects, priorities and deadlines.
• Propose ideas to improve school events, on a continual basis.
• Plan events within the school-approved budget.
• Work with the marketing and communications department to promote and publicize events.
• Organize facilities and manage all event’s details such as décor, catering, entertainment, invitee list, equipment, and promotional materials.
• Organize and recruit volunteers needed for events.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Conduct post evaluations and report the outcomes to the advancement team.
• Establish and maintain a permanent, thorough, and orderly record of all events, including vendors, volunteers, supplies, budget and outcome.
• Perform all other duties or tasks as may be required by the Director of Advancement

Qualifications and Skills

• Bachelor’s Degree
• 3-5 years of experience in nonprofit advancement, marketing, and/or event planning
• Ability to work in a fast-paced environment and manage multiple projects simultaneously
• Experience and proficiency in Microsoft Office
• Excellent organizational and communication skills – both written and verbal
• Experience in event management systems preferred

Working Environment

• Normal office hours are 7:30 AM to 3:30 PM Monday through Friday.
• Involves some flexible hours and work beyond the regularly scheduled hours, including evenings and weekends.