EHS Administrative Assistant

Environmental Health & Safety Administrative Support

Provides administrative support for the Environmental Health & Safety (EHS) department, including regional office and job sites. Position requires proven administrative and computer skills with a high level of accuracy and attention to detail. Successful candidates will demonstrate initiative, problem solving and multitasking skills.

Requires the ability to maintain strict confidentiality, professionalism and discretion at all times.

Essential Duties and Responsibilities:

• Provides administrative and clerical duties required on the job, including scanning, processing mail, correspondence, word processing and excel spreadsheets, maintaining files and records.
• Assists, tracking training, records, scheduling, recruiting, and other various reports.
• Maintains EHS reports to include drug and alcohol testing, medical reports, OSHA 300 logs, weekly incident summary.
• Maintains motor vehicle procedure process which includes motor vehicle records in Samba Safety, list of eligible drivers, and driver notification forms.
• Assists with clinic authorizations to provide physicals, medical clearance, drug testing audiograms.
• Serves as designated employer representative for drug and alcohol program.
• Assists with the development of project specific safety plans to include: Accident Prevention Plans and Incident and Injury Prevention Plans.
• Assists EHS Director in revising content of EHS Policies and Procedures.
• Creating and revising EHS forms.
• Maintaining EHS department SharePoint site
• Ensuring incident reports have been uploaded correctly and completed in their entirety and assist in gathering and completing missing content.
• Facilitates onboarding for new or returning employees.
• Supports personnel administration activities, including arranging travel, expense reports, department events.
• Processes requisitions, invoices, and purchases of expendable materials, and associated expenses.
• Promotes compliance with organizational ethics and standards and supports a safe work environment.
• Coordinates timesheet submissions and ensures accuracy for payroll and personnel administration.
• Answers phones, forwards calls, records messages and provides follow-up, as needed.
• Ensure compliance with Manson's Code of Ethics and Standards of Business Conduct
• Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment
• Additional duties may be assigned

Qualifications:

• High School Diploma or GED required
• Minimum of 1-3 years of office administration experience required
• Experience working in construction, safety, or related industry preferred
• Valid drivers license and an acceptable driving record required
• Experience with Microsoft Office and Adobe Acrobat required
• Experience with SharePoint, CMiC, and Tableau preferred
• Ability to effectively communicate and coordinate job related information, project tracking and completion timelines, and address with managers, clients, customers, and the general public.

Job Location:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position is primarily an office-based role. This role will work out of the Jacksonville, FL office and is 100% on site. This role may require travel 2-3 weeks out of the year.

Benefits:

• 100% paid medical, dental, and vision plans for eligible employees and 80% paid for their families
• Paid Time Off (sick, vacation, and holiday)
• Generous Retirement Plan: Employees contribute 3% and Manson contributes 7%.
• Employee Stock Ownership Plan (ESOP)
• Annual discretionary bonus

Physical Demands:

This role is performed in a shared, open?office environment with regular, in?person interaction and occasional noise or activity. Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time.

The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds. Vision requirements include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].