Executive Assistant, CEO

Key Responsibilities Calendar & SchedulingOrganize and coordinate team-wide meetings, partner calls, and HQ visitsOwn and manage the CEOs calendar, prioritizing key engagements and responding efficiently to scheduling requestsTrack executive travel plans and make necessary adjustments to internal meetings Communications & Inbox ManagementProofread company-wide messaging drafted by or on behalf of the executiveRespond to emails and distribute materials from the executives inbox upon requestTrack engagements and assist CEO with follow through on action items Internal OperationsBrief the executive daily with a summary of the agenda and tasksOrganize team huddles and logistical operations at HQWelcome guests to HQ and facilitate introductions to executive team Investor RelationsTrack investor progress and log engagements with potential partners in CRMProvide relevant background on potential investors and partners prior to meetingsAssist Head of Marketing with preparation of quarterly Investor Update Stakeholder & Team CoordinationServe as the first point of contact for requests from team membersProactively communicate with the executive to maintain alignmentCapture meeting outputs and oversee delegation and execution of action itemsKey Skills & Qualifications Required:Strong written communication skills tailorable to various professional audiencesProficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and ClaudeAbility to manage multiple priorities independently; coordinate calendars and logistics across teams and time zonesDemonstrated experience supporting a founder or executive in a fast-paced environment, or equivalent high-responsibility experienceCapable of learning the protocol associated with meetings involving military officers and government officials Preferred:Experience with or willingness to learn a CRM platform (Microsoft Dynamics)Knowledge of the defense technology industry or military procurement processesFamiliarity with handling Controlled Unclassified Information (CUI) and operating under Non-Disclosure Agreements (NDAs)Ability to prepare presentations, briefing materials, and meeting documentation for executive-level useKey Characteristics & Working StyleHigh degree of discretion and trustworthiness when handling sensitive informationStrong judgement for triaging competing requests aligned with CEOs prioritiesMaintains a professional tone throughout internal and external communicationsComfortable handling time-sensitive, ad hoc requests and proactively addresses needs without constant directionDetail-oriented and observant when proofreading and preparing materialsBenefits/Statements/Salary Archaius provides a comprehensive benefits package that includes medical, dental, and vision insurance with company contributions for employees and their families. We offer a 401(k), Life Insurance, and HSA as employee-contribution plans, unlimited flexible paid time off and paid holidays for full-time employees. All employees receive advance notice of our company-wide breaks each year, which include a two-week winter shutdown, a one-week summer break in early July, and a Wednesday through Friday break over Thanksgiving.

Full-time employees receive these breaks as paid time off. In-office employees also receive DoorDash-provided lunches four days per week, up to a daily limit, and all employees receive free DashPass.Equal Opportunity StatementArchaius Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.High-Risk Travel StatementThis position may involve overseas travel, including to environments with elevated risk factors.

Employees are expected to acknowledge and assume responsibility for the inherent risks associated with such assignments. recblid msru01j5q0noy4rtoi48mqrc9gdpyf