Executive Assistant I- Remote

About the Opportunity

The Executive Assistant – Level 1 (“Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. This position may work for one or several department professionals, division heads, officers, or managers and is a senior-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the organization in a professional and positive manner.

Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Successful team members embrace and live the organization’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Key Responsibilities

• Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email, written, phone, and fax) while Principal is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable
• May assist less-experienced team members
• Prepare reports, meeting minutes and correspondence
• Create and edit documents, spreadsheets and presentations
• Manage schedules, arrange appointments and itineraries, requiring extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time
• Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers and transfers all telephone calls, takes accurate and concise messages
• Manages daily correspondence and filing;
  organizes and maintainselectronic and/or hard-copy document filing system
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC
• Handles and safeguards confidential and sensitive company and personal information
• Remains knowledgeable of business unit and corporate policies
• Identifies and works to improve internal process and works to develop organization policies as needed
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Assists with other projects as needed
• Completes assignments with little supervision and performs other duties as assigned

Required Qualifications

• High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department
• Must possess strong grammatical and proofreading skills
• Solid experience making contacts of a sensitive, complex, and confidential nature
• Advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research
• Valid driver’s license required

Preferred Qualifications

• Notary Public preferred

Additional Information

• Hybrid Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO) Benefits
• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
• Benefits Eligibility Effective Day One
• 401K with Employer Match
• Tuition Reimbursement After One Year of Service
• Fertility Assistance Program
• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

Work Environment

• Standard indoor working environment
• Long periods of sitting while working at computer
• Occasional long periods of standing
• Position requires regular interaction with employees and vendors both in person and via e-mail and telephone

The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team.

Compensation

For certain California based roles, the base salary hiring range for this position is $32.69 - $43.10

For other California based roles, the base salary hiring range for this position is $30.05 - $39.53

For Colorado based roles, the base salary hiring range for this position is $28.73 - $37.82

For Illinois based roles, the base salary hiring range for this position is $30.05 - $39.53

For other Illinois based roles, the base salary hiring range for this position is $28.73 - $37.82

For Maryland based roles, the base salary hiring range for this position is $28.73 - $37.82

For Massachusetts based roles, the base salary hiring range for this position is $30.05 - $39.53

For other Massachusetts based roles, the base salary hiring range for this position is $28.73 - $37.82

For New Jersey based roles, the base salary hiring range for this position is $32.69 - $43.10

For New York based roles, the base salary hiring range for this position is $32.69 - $43.10

For other New York based roles, the base salary hiring range for this position is $27.28 - $35.96

For Washington based roles, the base salary hiring range for this position is $30.05 - $39.53